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Senior Administrative Assistant - Richmond, VA

Richmond, VA | Full Time
8 Days Ago

Job Description

If you are located within commutable distance of Richmond, VA, you will have the flexibility to work from home and the office in this hybrid role* as you take on some tough challenges.

We’re changing the way healthcare works for the better. That means consulting with our members, partnering with our physicians, and delivering drugs in the most efficient and effective way. Join us and start doing your life's best work. (sm)

The role of the Senior Administrative Assistant is to provide a wide variety of executive – level- administrative support to members of the Senior Leadership Team of the local health plan located in Richmond, Virginia.

Duties may also include more traditional administrative / clerical support roles including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, copying, faxing, greeting visitors, setting up files, coordinating travel, tracking expenses, and coordinating building and equipment maintenance. This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.                    

This position will also have BSL (Business Segment Liaison) responsibilities including New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering. Senior Administrative work will involve direct client interaction.

This position will work a hybrid schedule (Richmond, VA), Monday - Friday from 8:00 AM to 5:00 PM (Eastern Standard Time zone).

Our office is located at 9020 Stony Point Pkwy Ste. 350 Richmond, VA 23235. Employees will be required to work some days onsite and some days from home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:  

  • Performs general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing  
  • Possess solid verbal and written communication skills   
  • Creates and modifies various documents using Microsoft Office  
  • Maintains Outlook calendar(s) in current and accurate status  
  • Creates / prepares meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner            
  • Schedule, coordinate, and/or set up resources and technology needed for meetings / events        
  • Coordinates meetings and conference calls as needed or anticipated
  • Coordinates travel arrangements as needed
  • Answer phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner
  • Prepares meeting materials and assists with the development of PowerPoint presentations
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed
  • Records minutes at various meetings and archives them accordingly
  • Performs all other related duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High School Diploma / GED (or higher)
  • 3  years of administrative support to senior leadership in a corporate setting
  • Experience working in a fast-paced, matrix organization
  • 1 years working experience with Microsoft Office (MS Word - creating, editing, and saving documents), MS Outlook (email and calendar management), MS PowerPoint (creating, editing, and presenting slide decks) and MS Excel (filtering, sorting, and editing data in spreadsheets, formulas and creating pivot tables)
  • Ability to work an 8 hour shift between 8:00am – 5:00pm including the flexibility to work some days in the office and some days from home and occasional over time per business need
  • Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation.

Preferred Qualifications:

  • Associate Degree (or higher)
  • 5 years of experience supporting C-suite & VP level or higher management
  • Experience in a healthcare environment
  • Experience in Human Resource Management or Project Management
  • Intermediate or greater proficiency in MS Visio, Access and Concur
  • Business Segment Liaison or onboarding experience (or willingness/ability to become certified as a UnitedHealthcare BSL) 

Telecommuting Requirements:

  • Reside within commutable distance of Richmond, VA
  • Required to have a dedicated work area established that is separated from other living areas and provides information privacy
  • Ability to keep all company sensitive documents secure (if applicable)
  • Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

  • Trustworthy with the ability to handle confidentiality of information
  • Excellent verbal and written communication skills
  • Critical thinking, intellectually curious, willingness to probe above the surface and ability to think beyond the task at hand
  • Ability to manage multiple tasks/projects and deadlines simultaneously with meticulous attention to detail
  • Ability to maintain professionalism and a positive service attitude at all times
  • Have personal travel experience; experience supporting an executive with a busy travel schedule

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Military & Veterans find your next mission: We know your background and experience is different and we like that. UnitedHealth Group values the skills, experience and dedication that serving in the military demands. In fact, many of the values defined in the service mirror what the UnitedHealth Group culture holds true: Integrity, Compassion, Relationships, Innovation and Performance. Whether you are looking to transition from active duty to a civilian career, or are an experienced veteran or spouse, we want to help guide your career journey. Learn more at https://uhg.hr/transitioning-military

Learn how Teresa, a Senior Quality Analyst, works with military veterans and ensures they receive the best benefits and experience possible. https://uhg.hr/vet

Careers at UnitedHealthcare Community & State. Challenge brings out the best in us. It also attracts the best. That's why you'll find some of the most amazingly talented people in healthcare here. We serve the healthcare needs of low income adults and children with debilitating illnesses such as Cardiovascular Disease, Diabetes, HIV / AIDS and High - risk Pregnancy. Our holistic, outcomes - based approach considers social, behavioral, economic, physical and environmental factors. Join us. Work with proactive Healthcare, Community, and Government partners to heal healthcare and create positive change for those who need it most. This is the place to do your life’s best work.SM

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

Keywords: #RPO, #RED

 

Skills for Senior Administrative Assistant - Richmond, VA

The job skills required for Senior Administrative Assistant - Richmond, VA include Administrative Support, Microsoft Office, Attention to Detail, Written Communication, PowerPoint,and Presentation etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Administrative Assistant - Richmond, VA. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Administrative Assistant - Richmond, VA. Select any job title you are interested in and start to search job requirements.

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Career Path for Senior Administrative Assistant - Richmond, VA

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