Description

We’re in the business of creating innovative solutions for commercial and military transportation markets. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the absolute best hand-crafted seating and technology products for commercial and military vehicles.

At United Safety we’re solving our industry's most important problems with talented individuals who share our passion to change the world. Our culture is fast-paced, energetic and innovative. We work to build an inclusive environment in which everyone, regardless of gender, race, religion, age, or background, can do their best work. We are fully committed to continuous growth and advancement; we will reinvest profits and resources into our employees, our processes and product innovation.

Job Title: Administrative Coordinator

Department: Human Resources

Classification:  Non-Exempt

Summary: The Administrative Coordinator is responsible for performing a variety of administrative and clerical tasks which include providing support to our managers, employees, and visitors; assisting in daily office needs; and managing our company’s general administrative activities.

In this role, we are looking for a multitasker with excellent communication skills and an upbeat attitude. To be successful in this role, you should be professional, polite, and attentive while also being accurate and timely. 

Ultimately, a successful Administrative Coordinator should ensure efficient and smooth day-to-day operations of our corporate headquarters and manufacturing facility.

Responsibilities: As an Administrative Coordinator You will:

· Answer main phone and direct calls or messages to the appropriate person, assisting them when able by providing callers with address, directions, and any other information.

· Greet and aid visitors in obtaining the information they need and ensure they receive proper documentation and assistance required for and during their visit. 

· Assist in implementation of visitor registration system. 

· Provide general support to employees.

· Produce and distribute correspondence emails, announcements through Paylocity, letters, faxes and forms.

· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

· Develop and maintain computer and manual filing system.

· Develop and maintain administrative systems and office procedures to make them more efficient.

· Sort all incoming mail and faxes, and distribute daily; prepare outgoing mail for shipment, coordinate with the shipping department when required.

· Maintain (office and kitchen) supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies. Research new deals and vendors to keep costs at a minimum.

· Organize and maintain HR supply closet, Office supply closet and Kitchen.

· Ensure operation of copiers, postage machine, VIBE market, etc. by coordinating preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

· Assist with corporate events and executive special occasions, including breakfast or lunch meetings, CEO lunches, quarterly meetings, hotel or cab reservations.

· Assist in HR ad hoc projects as needed. 

· Anticipate the needs of others in order to ensure their seamless and positive experience.

· Contribute to team effort by accomplishing related results.

· Perform other duties as needed.

Requirements

You’re a great fit for this position if this describes you;

· Associates degree or equivalent experience. 

· 3 years’ experience as an Administrative Assistant, Virtual Assistant, Office Administrative Assistant or Office Manager.

· Experience working with office management systems and procedures.

· Working knowledge of office equipment, like printers and fax machines.

· Strongly proficient in MS Office. (MS Excel, MS Outlook and MS PowerPoint, in particular)

· Excellent written communications skills, including the use of proper spelling, punctuation, and grammar to produce error-free copy, particularly composing letters, reports and documents used for decision making.

· Outstanding oral communication skills including tack and diplomacy which would be utilized during customer service, conflict management, development of relationships with internal and external contact.

· Demonstrated ability to manage multiple and diverse projects including, analytical thinking, planning, prioritizing, problem solving, decision making and carrying out assigned projects with minimal supervision.

· Must handle sensitive or confidential information with discretion.

· Familiar with general manufacturing concepts is a plus.

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.