Recent Searches

You haven't searched anything yet.

6 Administrative Specialist Jobs in Sacramento, CA

SET JOB ALERT
Details...
Unfold Bio
Sacramento, CA | Full Time
7 Months Ago
Progressive Insurance
Sacramento, CA | Full Time
$54k-68k (estimate)
1 Week Ago
First Environment
Sacramento, CA | Full Time
$61k-77k (estimate)
3 Days Ago
University of the Pacific
Sacramento, CA | Full Time
$57k-71k (estimate)
1 Month Ago
ABB
Sacramento, CA | Full Time
$66k-93k (estimate)
3 Weeks Ago
U.S. Department of Justice
Sacramento, CA | Full Time
$63k-79k (estimate)
1 Week Ago
Administrative Specialist
Unfold Bio Sacramento, CA
Full Time 7 Months Ago
Save

sadSorry! This job is no longer available. Please explore similar jobs listed on the left.

Unfold Bio is Hiring an Administrative Specialist Near Sacramento, CA

At Unfold, we are specifically focused on the vertical farming industry and its unique growing requirements. Putting taste, color, texture, flavor, nutrition (and more) is at the center of our seed development. Together, we are seekers and explorers on the roads of reimagination. Unfold welcomes others who love feeding their curiosity as much as they thrive on feeding the world. Join us in pushing the boundaries of what’s possible tomorrow by working hard on what can be done today - with HOPE. 

Unfold is looking for an organized, detail-oriented individual to join our team as Unfold’s Administrative Specialist. This is a part-time, non-exempt, contracted-based position in Sacramento/Davis, CA, and will report to the Operations team. In this position, you will be responsible for addressing all administrative requirements regarding essential meetings, events, business logistics, and deadlines while managing multiple priorities. Assignments may involve some complexity and may include working with members of different teams across the organization. This individual will play a critical role in providing administrative support across many team members across the organization. 

Major Responsibilities

  • Lead the scheduling and logistics for the Company All Hands meetings and events; this includes coordinating team invites, helping coordinate travel schedules, booking room reservations, arranging catering, and all clean-up of the space when concluded 
  • Monitor all shared/general mailboxes and triage correspondence to the appropriate company contact and ensure timely follow-up
  • Help facilitate all purchasing requests and documentation associated with deliveries and tracking/filings of receipts
  • Submit, monitor, and log all contracts/NDAs/purchase agreements and trialing requests that go through Docusign and consistently maintain the legal tracker with all current information
  • Track all company purchases and develop an asset tracking system for all large purchases
  • Coordinate all vendor onboarding (i.e., W-9 requirements and vendor credit form completion) and requests for scheduling and follow-up pertaining to a variety of Unfold’s operations
  • Manage all incoming corporate correspondence (e-mail, letters, packages, etc.) and distribute to the appropriate contact within Unfold and assist with sending deliveries out, as needed
  • Work with property managers at Unfold’s leased office spaces to ensure all service requests are appropriately documented and completed 
  • Help research large purchases for the Research and Development (R&D) facility and work with the Operations & Safety Manager to ensure all purchases are main in-line with company policy and delivery windows are adequately coordinated 
  • Research travel options for upcoming company events (reserving hotel room blocks/ensuring company pricing, etc.) 
  • Maintain all Unfold admin accounts (Zoom, Docusign, Verizon, etc.) and also setup new accounts on the company’s behalf, as needed (DHL, FedEx, etc.) while ensuring all employees have appropriate levels of access 
  • Maintain all electronic filing of company records on Box
  • Maintain employee training profiles and records 
  • Provides excellent internal customer service by responding to employee requests and questions with attention to detail 

Required Qualifications 

  • Proficient in Microsoft Office software like Word, Excel, PowerPoint, Outlook, and Zoom
  • Familiarity with Asana or the ability to learn quickly 
  • Must have a sense of urgency 
  • Detail-oriented, high level of follow-through about processes and procedures
  • Strong multi-tasker: you can manage multiple projects across multiple teams, disciplines, and locations 
  • Integrity and the ability to act with discretion and practice confidentiality 
  • The ability to handle sensitive situations diplomatically with both internal and external partnerships
  • Ability to provide excellent interpersonal communication skills (written & verbal)
  • Must be a people person who is devoted to providing exceptional service and passionate about creating lasting, meaningful relationships
  • Ability to exhibit a high level of dependability, ethics, and reliability 
  • Ability to work independently
  • Strong problem-solving skills

Desired Qualifications

  • Direct experience working in a start-up environment, or a mature appreciation for the opportunities and obstacles arising in such an environment 
  • Have a passion for improving the food system and promoting sustainability
  • Previous experience in an administrative role
  • Experience working in a fast-paced environment with quick deadlines and shifting priorities

The hourly rate for this position is $25.00; however, this may vary depending on job-related knowledge, skills, and experience.

Unfold values the health and welfare of our employees; therefore, any newly hired candidate must provide proof of COVID-19 vaccination prior to the start of their employment. If you wish to request an accommodation due to a disability or a qualifying medical condition that contraindicates the vaccination, or you object to being vaccinated on the basis of sincerely held religious beliefs and practices, Unfold will engage in a process to determine if a reasonable accommodation can be provided.

Unfold is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please let us know so we can accommodate you. 

Unfold is committed to promoting a culture of diversity, equity, and inclusion. We believe that all Unfold employees share the responsibility of upholding our commitment to these values and encourage candidates from a wide range of backgrounds, perspectives, and lived experiences to join us in our mission of reimagining the nature of how we sow, grow, and know plants so that we can all work together to create a world in which the freshest, most nutritious, most delicious produce is available to every person on our planet. Unfold does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Job Summary

JOB TYPE

Full Time

POST DATE

08/19/2022

EXPIRATION DATE

10/02/2022

The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.

First Environment
Full Time
$61k-77k (estimate)
3 Days Ago
University of the Pacific
Full Time
$57k-71k (estimate)
1 Month Ago
ABB
Full Time
$66k-93k (estimate)
3 Weeks Ago

If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Specialist job description and responsibilities

Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.

02/06/2022: Charleston, SC

Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.

01/07/2022: Boston, MA

Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.

01/02/2022: Concord, NH

Employers rely on administrative specialist in preparing reports containing facts and figures.

03/02/2022: Buffalo, NY

Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.

02/25/2022: Columbus, GA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Specialist jobs

Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.

01/12/2022: Sioux Falls, SD

Administrative specialist skills are those related to organizing and effectively managing a workplace.

01/26/2022: Anaheim, CA

Administrative specialist requires strong organizational skills to juggle many tasks.

01/10/2022: South Bend, IN

Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.

01/30/2022: Lynchburg, VA

Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.

01/24/2022: Lubbock, TX

Step 3: View the best colleges and universities for Administrative Specialist.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College
Show more