We are looking for an Office Administrator for an Irvine based company. Handle all administrative duties for a small office with experience in HR for payroll, QuickBooks and day-to-day accounting.
This is a long term temp role covering for a leave for approx. 6 months.
Full time
In office
M-F 9-5:30 PM
Pay $25 p/hr.
Key Responsibilities:
* Maintain office operations, phones, coordinate schedules, appointments and bookings
*Identify staff vacancies and recruit, interview and select applicants
* Prepare and process bi-weekly payroll of all company employees
* Maintain employee schedules and times sheets
* Administer and coordinate benefits such as vacations, make-up time requests, life, health
and dental insurance for new hires and current employees
* Update payroll records by reviewing and approving changes in exemptions, insurance
coverage, deductions, bonuses, pay raises and job titles
* Maintain office systems and equipment with needed maintenance orders
* Maintain and organize electronic and paper files and folders
* Maintain accounts payable and receivable, research and reconcile for accounts payable
* Keep management informed by reviewing and analyzing expenses
* Coordinate office staff activities, birthdays and events
* Monitor and maintain office and lab supplies inventory
* Generate, send and maintain purchase orders
* Establish, build, and maintain relationships with key suppliers
* Review and resolve any discrepancies with supplier invoices, claims, or quality issues
* Receive, sort and forward incoming mail, processoutgoing mail/shipments i.e. FedEx
* Generate memos, emails and reports when appropriate
* Provide clerical and administrative support to management team
* Maintain company calendar
* Manage, file and maintain all NDAs, notify when NDAs are expiring
* Maintain Insurance Policy Renewals, Workers Comp, shipping insurance
* Manage the termination process: exit interviews: submission of required documentation;
final paychecks, PTO, and processing of unemployment claims
Requirements and Skills
* 3-4 years administrative and receptionist
* Ability to work independently, as well as part of a team
* Strong attention to detail and organizational skills
* Strong written and verbal communication skills
* Proficient in Outlook, Microsoft Word, and Excel
* Proficient in QuickBooks
If interested please apply or email: tcoil@ultimatestaffing.com
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.