Overview

Administrative Assistant

UIC, Bowhead Transport seeks a full time, Administrative Assistant working from the UIC Anchorage Alaska corporate office. Admin Assistant will work directly with the Bowhead General Manager assisting in a variety of daily responsibilities. Rapid growth of the Bowhead business and an expanding fleet of vessels makes this a critical position involving assistance with daily operations in Seattle WA, all regions of Alaska and in support of an expansion into the South Pacific. Applicants should have a desire to be part of a team of professionals dedicated to Bowhead’s growth and success.

About UIC Bowhead Transport and the UIC Corporation

UIC is one of Alaska’s largest companies with 4,000 employees and fifty-four subsidiaries, UIC is proud of our expanding operations which currently span over twenty-five different industries and business lines throughout most of the United States and in many foreign countries. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder values. Bowhead Transport is the Northwest marine division of the UIC organization. We have a diverse fleet of vessels that provide our customers with comprehensive marine solutions in challenging environments throughout Alaska.

Headquartered in Anchorage, AK, Bowhead Transport Company offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees.

Responsibilities

Administrative Assistant Responsibilities

• Answer and direct phone calls with polite and professional communication
• Reply to email and telephone calls in a timely manner
• Prepare and monitor invoices
• Organize and schedule appointments and meetings
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements for Bowhead staff and sub-contractors
• Assist General Manager with creating presentation’s
• Handle multiple projects in an orderly manner
• Assist in the development of web site and advertising updates
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office and Bowhead Transport staff
• Assist in the planning and coordination of office procedures
• Receive, sort, and distribute the mail
• Drive a vehicle picking up Bowhead Transport personnel or supplies as needed

• Photocopy and print out documents on behalf of other colleagues
• Conduct data entry
• Work with UIC HR department to onboarding new hires and provide orientation.

Qualifications

Administrative Assistant Requirements

• Proven admin management or admin assistant experience
• Excellent time management skills and the ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office (Excel, PowerPoint, Word)
• At least 3 years of experience in or in a related area / field
• High school diploma or equivalent; college degree preferred

• Administrative Assistant must have a valid driver’s license

Administrative Assistant Should Possess

• The ability to travel occasionally
• The willingness to occasionally work flexible hours including weekends (As determined by Bowhead Management)
• Initiative, and an eagerness to learn and grow professionally
• The ability to be a team player providing reliability, punctuality, creativity, and the drive to be a part of continuing growth and prosperity at Bowhead Transport

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