Administrative Assistant

Position Summary

This position will support the administrative needs for our growing Kansas City office. Qualified candidates must have a passion for client service and a demonstrated history of high performance supporting a professional organization. This fulltime high functioning role requires the ability to perform a multitude of tasks and report to the office daily.

Tasks

• Welcome visitors to office
• Phones and FAX
• Administrative tasks to support our Partners and Principals.
  • Correspondence, appointment setting, spreadsheets
  • Assist in development of training materials and department communications
• Incoming and outgoing mail, UPS and courier service
• Maintaining common areas in the office suite
• Perform other duties as assigned by the Firm Administrator and Department Managers

Skills

• Superior Microsoft Office Suite skills (Word, Excel, Power Point)
• Familiarity with Outlook email, Calendar and Outlook Teams meetings preferred
• Attention to detail is a critical skill required for all work
• Tech savvy with common apps and internet, website navigation
• Superior organization skills and dedication to completing projects under deadline
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Time Management - Managing one's own time and the time of others.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Speaking - Talking to others to convey information effectively.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Computer Skills – Ability to operate spreadsheet, word processing and email programs. 
• Teamwork – Ability to function within a group of co-workers and learn to work with different types of people.
• Confidentiality – Ability to keep client and employee information confidential and to not participate in office gossip.
• Willingness to be helpful and work overtime as needed

Experience and Education

• Preferred candidates will have a minimum of 3 years of experience supporting a professional services firm or working in a business setting.
• Former experience with CCH Access, Workstream, SafeSend and SurePrep tax software preferred but not required.
• Previous experience in accounting, financial firm or legal office desirable but not required