Under general direction, independently provide administrative and analytical support to the Executive Director and Faculty Director in Center X, within the Graduate School of Education & Information Studies. Assist with coordination of all Center X programs to ensure that critical tasks are completed on time and overall objectives are met. Manage workflow; maintain various computer databases; research and produce a wide variety of academic and administrative documents. Serve as the liaison between the Center X Directors, other faculty, departmental administrators, other University Officials, and outside officials. Manage competing demands to ensure deadlines and other obligations are met. The mission of Center X and the Graduate School of Education and Information Studies as a whole, involves the highest-level planning and scheduling coordination for the Center X Directors among the School and University, and on the local, state, and national levels.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
1. Ability to independently analyze data, information, problems, practices, procedures, and to identify relevant factors and options and then implement and monitor solutions with minimal direction.
Required
2. Ability to establish and maintain cooperative working and professional relationships with faculty, staff, and other individuals from the University or outside organizations.
Required
3. Ability to maintain confidentiality at all times and to represent the Directors in a professional and courteous manner.
Required
4. Demonstrated skill in coordination a numerous variety of projects, maintaining a complex and active calendar and adapting quickly and calmly to frequent schedule changes and interruptions.
Required
5. Skill in organizing material and information in a systematic way to optimize efficiency and minimize duplication of efforts.
Required
6. Skill in organizing and prioritizing a heavy workload to meet competing deadlines. Ability to adapt to frequent changes in workload and assignments, as priorities dictate, with competing and fixed deadlines.
Required
7. Skill to independently carry out work assignments with minimal supervision.
Required
8. Ability to identify problems and convey information in a professional and appropriate fashion.
Required
9. Knowledge of University policies and procedures as they relate to accounting, travel, purchasing, facilities, and mail and document services to coordinate and expedite tasks with preparers.
Preferred
10. Working knowledge of computers and the associated software programs including the most current versions of Word, Excel, and FileMaker Pro.
Required
11. Skill in using standard office equipment including electronic typewriter, photocopy machine, fax machine, and Voicenet telephone system.
Required
12. Writing skills to compose drafts, reports, and edit materials in accordance to Center X program needs.
Required
13. Skill to effectively coordinate and prepare materials for meetings and events.
Required
14. Skill in making and coordinating travel arrangements.
Required
15. Demonstrated organizational skills to manage workflow, encourage excellence in customer service, and establish a harmonious and productive work environment.
Required
16. Skill in analyzing information, problems, situations, practices or procedures to define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; and recognize alternatives and their implications.
Required
17. Ability to communicate using appropriate vocabulary and grammar to obtain information, explain policies and procedures.
Required
18. Skill in coordinating various actions by determining the time and sequence of events to be taken in accord with standard policies and department practice.
Required
19. Skill in establishing and maintaining correspondence and confidential files in an easily accessible manner.
Required
20. Excellent diction and typing skills using computer software to prepare business correspondence and memos with speed and accuracy.
Required
21. Knowledge of University and GSE&IS policies and procedures sufficient to effectively serve as a resource to students, faculty, staff, and other outside organizations.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-08-2023
External Posting Date: