Job Opening ID: 57137

Working Title: Events Coordinator

Department: VC Health Affairs Admin

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 006291

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Founded in 2017 with a $200 million gift from Orange County philanthropists Susan and Henry Samueli, UCI Health Affairs is a first of its kind health science enterprise and is unique to Orange County, Calif. Together, the Susan & Henry Samueli College of Health Sciences and UCI Health form UCI Health Affairs. Susan & Henry Samueli College of Health Sciences is translating our tripartite mission to “discover, teach, heal,” into the diverse healthcare workforce of the future and groundbreaking scientific discoveries. Creating a first-of-its-kind alliance across health disciplines, the college comprises the School of Medicine, the Sue & Bill Gross School of Nursing, the recently launched School of Pharmacy & Pharmaceutical Sciences, the future School of Population & Public Health (scheduled to be accredited in 2021), the Susan Samueli Integrative Health Institute, and research units focused on cancer, clinical translational science, precision health and stem cells. The college shares a robust synergy with UCI Health, the only academic health system in Orange County. UCI Health Affairs is transforming education, discovery, and patient care to benefit the region, state and nation.

UCI Health Affairs – encompassing Susan & Henry Samueli College of Health Sciences and UCI Health – is translating the tripartite mission of “Discover. Teach. Heal.” to —drive groundbreaking scientific discoveries, translate the latest research into clinical application, and training of a future-focused workforce in healthcare. The college comprises the School of Medicine, the Sue & Bill Gross School of Nursing, the recently launched School of Pharmacy & Pharmaceutical Sciences, the Program in Public Health (Future School of Population & Public Health), the Susan Samueli Integrative Health Institute, and research units focused on cancer, clinical translational science, precision health, and stem cells. In robust synergy with UCI Health, the only academic health system in Orange County, UCI is transforming education, discovery, and patient care to benefit the region, state, and nation. Under the general supervision of the Office of the Vice Chancellor for Health Affairs (VCHA) Manager of VCHA Operations and Events, the Events Coordinator is responsible for the planning, organizing, implementation, execution, and evaluation of special events, functions, and high-level meetings for the VCHA Office and additional support for the College of Health Sciences. The coordinator is responsible for participating in the end-to-end event management process, including items such as the formulation and execution of detailed action plans for each event; ensuring events achieve the defined goals and objectives; and the creation, maintenance, and adherence to event budgets. Additional duties include working with the VCHA Office with special projects as requested. Events and projects may include symposiums, conferences, program events, banquets, and VIP briefings, as well as small, non-complex events.

$26.92 - $46.36 (Hourly Rate)

Minimum 3 years’ progressive experience working in event planning and execution Previous work experience in a position that requires routine interact with donors and/or VIPs Previous work experience in a position responsible to organize and execute learning related symposiums, conferences, etc. preferred

Bachelor?s degree in related area and / or equivalent experience / training.

Working knowledge of concepts, principles and practices of event planning and production and public relations. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

? Requires availability after hours and weekends (24/7) to direct crisis communications as necessary. ? Requires travel to campus, medical center, other university settings, or various external venues as needed. ? Must possess & maintain a valid California driver’s license. ? Position is subject to the California DMV’s “Pull Notice System” and continued employment is contingent upon proof of a satisfactory driving record.

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