Job title: Accounting Clerk

Department: Finance

Reports to: Director of Finance

Employment status: Full Time

FLSA STATUS: Non- Exempt

SALARY RANGE: $21.63- $26.14/ hr. DOQ

Town of Monument:

The Town of Monument aspires to provide leadership that delivers municipal services responsibly, while working to inspire public confidence to achieve the vision of the future. The Town of Monument is focused on meeting the community’s needs with the utmost integrity, obligation of service, and responsibility by being held accountable and respecting the diversity and values of its constituents.

Position Summary: 

The Accounting Clerk will collect, enter, organize, and file information as directed. Assist with general accounting tasks as assigned by management or a designee.

Benefits:

• Medical, Dental and Vision Insurance
• Healthcare Flexible Spending Account (FSA)
• Long Term Disability Insurance
• Life and AD&D
• Voluntary additional Accident Coverage
• Voluntary additional Hospitalization Coverage
• Voluntary Critical Illness Coverage
• Legal Shield/ID Shield benefit
• FMLA/Bereavement/Jury Duty Leave
• ADAA & PDA
• Compulsory enrollment in 401(a), employer 2:1 contribution
• Voluntary enrollment in 457(b) retirement program, employer 2:1 contribution
• Vacation and Sick leave
• 14 observed holidays, 1 additional personal day
• Employee Assistance Program (EAP)
• Tuition Reimbursement for Career oriented courses
• Membership to Tri-Lakes YMCA

Job Responsibilities:

• Function in accordance with established standards, procedures, and applicable laws.
• Prepare bank deposits, general ledger postings and statements.
• Accurately prepare and maintain accounting documents and records.
• Responsible for retrieving, assembling, counting, verifying, delivering, acquiring proper proof, and safely storing deposits.
• Submit accounting information through payroll system.
• Maintain copies of correspondence necessary for files.
• Perform audits applicable to accounting procedures.
• Responsible for the maintenance of petty cash, such as tracking, distribution, receipts, and proper documentation.
• Assist Finance Team with entering invoices and vendors into accounting software.
• Import information into correct accounting software.
• Complete determined spreadsheets monthly.
• Research, track and restore accounting or documentation problems and discrepancies.
• Reconciling and reporting any discrepancies found in records.
• Provide accounting and clerical support to the finance department.
• Assist the Finance team with any filing of financial records and any other requests.
• Performs related work as required.

*These duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position specific duties.

Qualifications/ Skills:

• Outstanding organizational skills and attention to detail with absolute accuracy and ability to employ common sense.
• Aptitude for numbers and reconciliation.
• Excellent communication and interpersonal skills both verbal and written.
• Excellent and precise data entry and typing skills.
• Ability to work both independently and within a team environment.

• Effective communication and collaboration, and team-building skills are necessary for success.

• Professional maturity and high emotional intelligence displaying modesty, conscientiousness, goal focus, professional curiosity, and determination.

• Ability to present complex issues clearly and effectively with employees, town officials, developers, contractors, and the general public.
• Flexibility with handling changing priorities.
• Ability to successfully pass a background check and drug screening.

Education/Experience Required:

• High school diploma or equivalent.

• Bachelor’s degree in accounting or related field preferred in combination with three (3) years of accounting, accounts payable, or similar field.
• Competency in MS office and accounting software programs.
• Data entry, and financial reporting experience preferred.

Physical Demands:

While performing the duties of this job, the employee is required to talk, hear, and sit for extended periods. Occasional bending and stooping, squatting, pushing/pulling, twisting at waist, reaching, upward and downward flexion of neck, side-to-side turning of neck.

The employee must have good vision that allows the viewing of computer screens and numbers and reading reports and printouts for analytical purposes for extended time periods. Requires manual dexterity in combination with eye-hand coordination for efficient keyboard input, data entry and filing.

Requires the ability to occasionally operate a motor vehicle to visit town departments located outside of Town Hall and banks. Occasionally must be able to lift up to 15 pounds. 

Work Environment:

Work is performed in an office setting with one primary location. This position is not a remote or hybrid position. This is an in-person position requiring regular attendance at the primary location. Working environment may involve use of communication through computer and telephone and could involve frequent interruptions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

*The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.