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1 Front Desk Administrative Assistant Job in Atherton, CA

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Total Glow Wellness
Atherton, CA | Full Time
$55k-69k (estimate)
10 Months Ago
Front Desk Administrative Assistant
$55k-69k (estimate)
Full Time 10 Months Ago
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Total Glow Wellness is Hiring a Front Desk Administrative Assistant Near Atherton, CA

About us

Total Glow Wellness is a small business in Atherton, CA. We are professional, supportive, rewarding and our goal is to make a difference in our client's life by providing the best care for them in an environment that supports their wellbeing. We believe a work life balance is essential for our Team and their opinions are valued and their job satisfaction a priority.

Our work environment includes:

  • Modern office setting
  • Food provided
  • Wellness programs
  • Growth opportunities
  • Company perks
  • Safe work environment
  • Relaxed atmosphere
  • Regular social events

*About us* Total Glow Wellness is a small business in Atherton, CA. We are professional, engaging, supportive and our goal is to make a difference in our clients lives by providing quality care and a relaxing environment that promotes health and wellbeing. Out Team enjoys a work life balance where their opinions and job satisfaction and wellbeing is valued.. Our work environment includes: * Modern office setting * Food provided * Growth opportunities * Wellness programs * Company perks * Safe work environment \*Front Office - Patient Service Coordinator\* FULL TIME We are an upscale MedSpa providing top-quality care in a unique one of a kind luxurious office setting in Menlo Park looking for someone passionate about aesthetics Wellness and Health. This full time position in Skincare Wellness and MedSpa puts you on professional career tracks with incredible potential. If you are looking for a position where you can continually move up the ladder and be rewarded for your hard work and performance, this is your dream job! We are looking for a mature, professional and motivated Administrative and Front Desk with potential to become a Leader. Being respectful, on time, reliable and committed to providing excellence is needed in this growth position. We promote equality among our staff recognizing each and every person contributes to the whole and is important from a medical professional to spa attendant. Join our team where you will be appreciated and your feedback and opinions matter! Our friendly and flexible work environment allows you to maintain a healthy work-life balance and is considered an essential part of our business and policies are continually evaluated. We know a happy Team means a better work environment for everyone and a more productive and committed Team. You would be joining a talented and fun group who will support each other as our business continues to grow. We are looking for someone who genuinely wants to grow with our team, enjoys their time at work, and can make a difference in the lives of others with a caring and kind attitude. Prior aesthetics health or wellness experience/knowledge is a valued. Position Duties The following responsibilities include, but are not limited to: \* Greets and checks in clients as they arrive for their appointments. \* Answers the phone in a friendly and helpful manner. \* Can promptly and efficiently prepare labels, charts, miscellaneous correspondence, etc. \* Maintains organized client files. \* Assists clients as they check out, i.e., scheduling next appointment, completing intake forms, consents, accepting payment, etc. \* Reschedules clients \* Calls client to remind them of following day’s appointments. \* Compiles new client information packages. \* Reviews, copies, and distributes correspondence. \* Maintains proper office opening and closing procedures. \* Keeps inventory of clerical supplies and reorders as necessary. \* Other miscellaneous tasks assigned (eg. CEO personal tasks) \* Reviews, analyzes, and evaluates inventory and prepares orders for review \* Works with our Administrative Team and CEO to update policies, procedures and intake forms that will improve day-to-day operations s \* Ensures work environments are clean, aesthetically pleasing and safe. \* Continually evaluates our client service and satisfaction and prepares monthly report for meeting \* Leads efforts to retain clients as well as convert consultations to new members \* Projects a positive image of our business to Team staff, clients, business associates, Vendors and general community. \* Interested in continued training and learning about our products and services to provide knowledgeable customer service \* Performs other front office related duties as assigned Qualifications Education and Background \* Bachelors Degree in Business Administration or related major \* Mind body / Patient Now practice management software experience \* Excellent verbal and written, (including grammar) communication and interpersonal skills \* Ability to speak clearly and concisely. Ability to read, understand and follow oral and written instructions. \* Ability to type 60 words per minute, compose messages and prepare documents \* Ability to engage with people comfortably and confidently in a warm manner \* Extremely proficient in Mac - Microsoft Excel, Adobe, Word and other programs \* \* Excellent organizational skills and attention to detail with consistent meticulous review \* \* Exceptional analytical, decision-making, and problem-solving skills \* \* Marketing and Sales experience preferred Education and Background Bachelors Degree preferred and or Extensive and diversified background with at least 2 years of related spa, health and wellness experience. Marketing and Customer Service preferred Medspa experience preferred Benefits: Full Medical Health Insurance, Vision, Dental Flexible spending account for childcare, Medical, Wellness Commuter Assistance for Toll / Gas and more 401K with Employer contribution Paid Time Off Holiday pay Bonus Days Off Employee Discounts on retail products Staff lounge for socialization and meals Mentoring and training Employee discounts for eligible aesthetic services Discretionary Bonuses for additional significant compensation Schedule: Monday to Friday with some Saturdays as required

Job Type: Full-time

Pay: $25.00 - $50.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekend availability

Supplemental pay types:

  • Bonus pay
  • Commission pay

Ability to commute/relocate:

  • Atherton, CA 94027: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Customer service: 1 year (Preferred)

Work Location: One location

Job Summary

JOB TYPE

Full Time

SALARY

$55k-69k (estimate)

POST DATE

01/02/2023

EXPIRATION DATE

01/30/2023

The job skills required for Front Desk Administrative Assistant include Customer Service, Front Office, Scheduling, Problem Solving, Planning, Life Insurance, etc. Having related job skills and expertise will give you an advantage when applying to be a Front Desk Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Front Desk Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Front Desk Administrative Assistant positions, which can be used as a reference in future career path planning. As a Front Desk Administrative Assistant, it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Administrative Assistant. You can explore the career advancement for a Front Desk Administrative Assistant below and select your interested title to get hiring information.

If you are interested in becoming a Front Desk Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Front Desk Administrative Assistant job description and responsibilities

They schedule and confirm appointments, direct incoming calls, and welcome visitors.

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You'll do scheduling and confirming appointments, meetings, and events.

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Schedule Appointments Front office assistants schedule appointments as requested.

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They perform a variety of clerical tasks, such as filing, copying, and organizing paperwork.

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They keep their work areas clean and neat at all times.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Front Desk Administrative Assistant jobs

An administrative assistant should know various project and task management tools, software programs and specialized technology specific to the field or business.

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Ability to observe business etiquette and maintain a professional appearance would give you advantage for this role.

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A successful administrative assistant will be able to execute all while keeping their composure.

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Aside from the education requirements, which are more demanding for executive administrative assistants, administrative assistants usually focus on a department or work process.

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Admin assistants must be extremely organized to effectively juggle their many tasks.

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Step 3: View the best colleges and universities for Front Desk Administrative Assistant.

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