JOB TITLE: Accounting Specialist

DEPARTMENT: Administration

REPORTS TO: Director of Finance

FLSA STATUS: Hourly

Position Summary: The Accounting Specialist is responsible for assisting the Director of Finance with accounting tasks across the Center and maintains accurate records.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Manage Accounting Operations:

• Match vendor invoices to packing lists and order confirmations/requisitions.
• Enter invoices in the accounting system for payments, ensuring correct approval, coding, and matching.
• Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
• Respond to vendors' inquiries in a timely and professional manner.
• Maintain bookkeeping in compliance with financial policies and procedures.
• Record and track payments in databases.

• Compile needed data to report expenditure of grant monies to any funder.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Fundamental Skills: The Bookkeeper must be skilled at record-keeping and interacting with clients and customers. A good candidate for this role should have the following skill:

• Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure.
• Excellent organizational skills, accuracy, and attention to detail.
• Computer skills and understanding of financial management software.

Competencies: To perform the job successfully, an individual should demonstrate the following:

Business Acumen - Aligns work with strategic goals. Conducts cost-benefit analyses. Displays orientation to profitability. Understands business implications of decisions.

Business Ethics - Inspires the trust of others. Keeps commitments. Treats people with respect. Upholds organizational values. Works ethically and with integrity.

Managing Customer Focus - Develops new approaches to meeting employee (customer) needs.

Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus.

Provides training in customer service delivery.

Strategic Thinking - Adapts strategy to changing conditions. Stay up to date on industry best practices. Develops strategies to achieve organizational goals. Able to identify organization's strengths & weaknesses.

Standards of Service:

Education/Experience:

Required

• An Associates Degree in Accounting or a similar study is preferred but not required
• Two (2) years of financial experience (receivables/payables)
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Preferred

• QuickBooks software understanding
• A minimum of one (1) year of health care experience.
• Non-profit experience
• Health center experience
• Experience administering grants

Language Ability: Read, analyze, and interpret complex documents. Respond effectively to sensitive inquiries. Good communication skills.

Reasoning Ability: Apply logical thinking to a wide range of intellectual and practical problems.

Travel and Standard Work Schedule: Standard hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is sometimes responsible for working hours outside of the standard work schedule. Some travel may be required.

Work Environment: The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Special Requirements: Requires sitting, standing, and walking for extensive periods of time. Requires working under stressful conditions or working irregular hours. Requires frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations, and other conditions common to a clinic environment. The employee frequently is required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to work with a moderate noise level in the work environment is required.

The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required in order to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business need arises. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.