3 Administrative Assistant & Site Coordinator Jobs in San Francisco, CA

Thermo Fisher Scientific
San Francisco, CA | Full Time
$70k-86k (estimate)
2 Weeks Ago
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Administrative Assistant & Site Coordinator
$70k-86k (estimate)
Full Time | Durable Manufacturing 2 Weeks Ago

THERMO FISHER SCIENTIFIC INC. is Hiring a Administrative Assistant & Site Coordinator Near San Francisco, CA

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. And you’ll have the opportunity for continual growth and learning in a culture that empowers your development. With revenues of more than $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Location/Division Specific Information

Pharma Services Group/ Advanced Therapies/San Francisco, CA

Thermo Fisher Scientific is making a significant investment in the dynamic and rapidly growing Cell Therapy space. Our Cell Therapy (CTx) organization within the Pharma Services Group, is one of the fastest growing areas of Thermo Fisher Scientific. In the Cell Therapy group, we focus on providing development and clinical scale services for gene and non-gene modified cell processing for a variety of unmet medical needs.

How will you make an impact?

Reporting to the Site Head, the Administrative Assistant & Site Coordinator supports the San Francisco location’s office and administrative needs while assisting key members of the leadership team with their schedules. Your role is critical to the success of the Cell Therapy team by enabling streamlined and efficient communications among the various colleagues while assuring a tidy and organized office environment.

A Day in the Life

  • Responsible for managing the Outlook calendars of key leadership team members and the site conference rooms
  • Performing reception duties at the site front desk, welcoming colleagues, customers, and vendors via phone, or email and in person visits
  • Assuring office supplies and equipment are in-stock, available, and in pre-determined, organized locations
  • Supporting site-based functions and employees with scheduling, logistics, and other administrative tasks such as:
  • Organizing site client/guest visits, scheduling and overseeing the details of meetings/interviews, booking accommodations, coordinating company events, ordering meals, managing projects, composing and distributing internal communications
  • We always strive for continuous improvement. A track record of identifying and applying ways to improve efficiency is a plus

How will you get here?


Bachelor’s degree preferred; HS Diploma required


  • Minimum of 5 years hands on professional administrative experience
  • 2 years in a Manufacturing setting, preferred

Knowledge, Skills, Abilities

  • Focused individual with attention to detail who can challenge the status quo
  • Ability to stay organized, multitask, and prioritize tasks and projects.
  • High integrity and understands and practices confidentiality
  • Able to work autonomously, with minimal direction
  • Proficient in typing and good at spelling, punctuation, and grammar
  • Proficient in Microsoft Office Suite and office equipment
  • Ability to interpret and apply company policies and procedures.

Compensation and Benefits:

The salary range estimated for this position is $45,136 -$68,952. This position will also be eligible to receive a variable annual bonus based on company, team,

and/or individual performance results in accordance with company policy. Actual compensation will be confirmed in writing at the time of offer. We offer a comprehensive Total Rewards package that our US colleagues and their families can count on, which generally includes: •A choice of national medical and dental plans, and a national vision plan•A wellness program, and valuable health incentive opportunities for company contributions to a Health Reimbursement Account (HRA) or Health Savings Account (HSA)•Tax-advantaged savings and spending accounts and commuter benefits•Employee assistance program •At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, short-and long-term disability, and volunteer time off in accordance with company policy•Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan•Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000 colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today!

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

  • This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Job Summary


Full Time


Durable Manufacturing


$70k-86k (estimate)


















$10B - $50B


Durable Manufacturing

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About Thermo Fisher Scientific

Thermo Fisher is a life science research institution focused on providing laboratory equipment, chemicals, supplies and services.

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