Overview

The Accounts Payable Associate is responsible for making timely payments of vendor invoices and processing expense reports.

Responsibilities

AP Invoice Processing

• Reconcile statements and process invoices for designated vendors within JDA and MAS system
• Process credit/debit memos for designated vendors.
• Process DC credits for the department.
• Process RTV deductions for the department in AZ and VA databases.
• Process telecom invoices.
• Manual entry of invoices (non PO and PO) for MAS500, by batches.
• Capital expenditure invoices processing for the department for all companies.
• Use of dataporter in MAS 500 to upload any multi G/L line distribution invoices.
• Process Weekly Upload for the Tax Department.
• Research vendor statements and discrepancies.
• Follow-up with vendors and VSI departments for resolution.
• Maintaining and Scanning of processed invoices for archiving.
• Process Customer Refunds
• Process Freight Bills
• Setup and maintain Vendor’s in MAS 500

ePayables

• Process credit card payments online and on the phone for MAS 500 vendors.
• Print epayables detail reports for monthly accruals.

T&E Accruals

• Process monthly travel and transport uploads.
• Process monthly accrual/T&E report for Finance department.

eRequestor

• Create POs for the department.
• Close POs for other departments as requested.
• Post PO batches for the department.
• Process Return of Goods

Other Functions:

• Maintain A/P monthly department calendar
• Sorting daily mail for A/P department.

Qualifications

Education/Certification:

• High School Diploma, GED or equivalent combination of experience and instruction

Required Knowledge:

• Knowledge of accounts payable practices

Experience Required:

• 1-3 years accounts payable experience

Skill and Ability:

• Good communication skills
• Accurate attention to detail
• Excellent organizational skills
• General office skills
• Ability to work in a team environment
• Professional demeanor to handle telephone calls
• Proficient in Microsoft Word and ExcelINDCORP

Equal Opportunity Policy

The Vitamin Shoppe is an equal opportunity employer. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, separation, recruitment, pay and other forms of compensation, access to facilities and programs, training and general treatment during employment.

We firmly believe that every Health Enthusiast has the right to be treated with dignity and respect. Our goal is to maintain a satisfied and productive team of Health Enthusiasts. The keys to reaching that goal are effective leadership, equal application of fair human resources policies, competitive wages and benefits, and close attention to all health enthusiast matters. The Vitamin Shoppe is committed to the principle of fair and impartial treatment of our Health Enthusiasts.

Health Enthusiasts with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of their Human Resources representative. We will not allow any form of retaliation against Health Enthusiasts who raise issues of perceived discrimination in good faith. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including discharge.