Salary : $31,200.00 Annually
Location : Marshall, TX
Job Type: Part-Time
Job Number: 202400021
Department: Human Resources
Opening Date: 04/19/2024
Closing Date: 5/3/2024 5:00 PM Central
Description
The City of Marshall's 2024 Summer Intern Program is designed to provide opportunities for
college students to experience their field of study in a municipality setting. Internships will be
based upon the City's needs and specific goals set forth by each department or division.
Examples of Duties

ESSENTIAL AND RELATED FUNCTION STATEMENTS: Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Assist with the recruitment and advertising of vacant positions, including mailing, e-mailing and/or distributing employment opportunity announcements, and assembling, processing & mailing of application packets.
• Provide general administrative support such as filing, copying of documents, answering telephones, preparing correspondence, records retention and destruction, etc.
• Maintain applicant tracking database and recruitment files.
• Assist with file maintenance, permanent records, and open records requests.
• Greet and interact with applicants and employees.
• Assist with reference and background investigations.
• Report new hires and terminations to the Office of the Attorney General and E-Verify.
• Maintain sufficient quantities of applications, employment opportunity announcements, and policies.
• Assist with on-boarding process and insurance enrollment.
• Assist with the compilation of monthly reports and statistical data.
• Process monthly invoices.
• File subscription materials and updates.
• Assist with preparation of Civil Service Examinations (entry level and promotional).
• Assist with special projects and perform other duties as apparent and/or assigned.
• Assist with review of risk and losses related to City operations and implements changes
• Assist with a variety of City Insurance and safety Programs
• Assist in the processing of reports of accidents, property loss, damage related to the City
• Keeps abreast of current State and Federal insurance laws and regulations

Typical Qualifications
MINIMUM QUALIFICATIONS: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through:

• High school diploma or equivalent with some college.
• Knowledge of research and reporting methods.
• Experiences in Microsoft word/excel computer applications with knowledge of basic office equipment.
• Minimum three (3) years secretarial or human resources/personnel experience.
• Ability to develop employee relations skills and properly handle sensitive and confidential information.
• Must demonstrate effective communication skills and have a public service attitude

Supplemental Information

PHYSICAL REQUIREMENTS:

• Tasks are performed in a sedentary position at workstation with occasional walking required.
• Requires extensive use of computer, printer and other office and telecommunications equipment.
• The employee must exert light physical effort, occasionally involving lifting, carrying, pushing and pulling of objects and materials (mostly file boxes) of up to thirty-five pounds.
• Requires visual perception and ability to communicate orally.
• Job must be performed with or without accommodations.

WORKING ENVIRONMENT:

• Work performed is primarily in a climate controlled office environment, in both seated and standing positions.
• Visual acuity is necessary to read and review documents and for performing work for long periods of time at a computer workstation.
• Manual dexterity is necessary for typing, writing, and driving.
• Mental acuity is necessary to read, interpret, and apply various policies and principles.
• Walking is required on smooth terrain at City Hall and other facilities.

NORMAL PROMTION PATHFROM THIS CLASS: Any position that the individual is eligible and qualified for.
This position is not eligible for benefits.
01

Do you have a valid drivers license

• Yes
• No

02

Do you have a High School diploma or GED?

• Yes
• No

03

Do you have or in the process of getting a Human Resource degree?

• Yes
• No

Required Question