1860 Executive Assistant Jobs in United States

The South Bend Clinic
South Bend, IN | Other
4 Months Ago
Compass Group Careers
Concord, CA | Full Time
$81k-103k (estimate)
1 Week Ago
Executive Assistant To Ceo
San Clemente, CA | Part Time
$63k-83k (estimate)
1 Week Ago
San Diego Elite Team
Chula Vista, CA | Full Time
$77k-98k (estimate)
1 Day Ago
La Cheim School
El Sobrante, CA | Full Time
$141k-203k (estimate)
1 Day Ago
Ssr Management Inc
Denver, CO | Full Time
$75k-97k (estimate)
1 Day Ago
Physicians Regional Pine Ridge
Naples, FL | Full Time
$65k-83k (estimate)
1 Day Ago
Marriott Hotels Resorts
Clearwater Beach, FL | Other
$66k-85k (estimate)
1 Day Ago
Professional Career Match Solutions
Miami, FL | Full Time
$75k-101k (estimate)
1 Day Ago
Jw Marriott Clearwater Beach
Clearwater Beach, FL | Full Time
$70k-90k (estimate)
1 Day Ago
Renaissance Hotels
Schaumburg, IL | Other
$80k-102k (estimate)
1 Day Ago
Portage Point Partners
Chicago, IL | Other
$64k-82k (estimate)
1 Day Ago
Renaissance Schaumburg Convention Center Hotel
Schaumburg, IL | Full Time
$69k-89k (estimate)
1 Day Ago
Peak Performance Physical Therapy
Lansing, MI | Other
$59k-76k (estimate)
1 Day Ago
Arco A Family Of Construction Companies
St. Louis, MO | Full Time
1 Day Ago
Bellari Home Remodeling
Somerville, NJ | Full Time
$78k-100k (estimate)
1 Day Ago
Skillman, NJ | Full Time
$80k-102k (estimate)
1 Day Ago
Primecare Benefits Inc.
Las Vegas, NV | Full Time
$139k-200k (estimate)
1 Day Ago
Ab Inbev
New York City, NY | Full Time
$92k-117k (estimate)
1 Day Ago
Danaher Corporation
New York, NY | Full Time
$89k-114k (estimate)
1 Day Ago
Harral And Stevenson, Llc
Circleville, OH | Full Time
$67k-86k (estimate)
1 Day Ago
Columbus, OH | Full Time
$62k-78k (estimate)
1 Day Ago
Choice 1 Inc
Wexford, PA | Full Time
$66k-85k (estimate)
1 Day Ago
Phillip Ashley Chocolates
Memphis, TN | Full Time
$64k-82k (estimate)
1 Day Ago
Austin Angels
Buda, TX | Full Time
$80k-114k (estimate)
1 Day Ago
Early Warning Services Llc
Scottsdale, AZ | Full Time
2 Days Ago

Executive Assistant

Other 4 Months Ago

Job Description

JOB TITLE:  Executive Assistant



The position serves as the primary support to designated Executives and physician leadership, as directed.  The position manages schedules, communications, meetings, projects, presentations, travel, etc.  Position requires a high level of efficiency, organization and discretion handling sensitive and confidential information.



  • Prepares and sends communication such as memos, letters, emails, etc. Coordinates distribution of correspondence as indicated, and tracks correspondence as needed for any required response, follow-up, or feedback expectations.  Maintains computer master files of Serves as editor of correspondence for grammar, punctuation, format and style.
  • Prepares, maintains, or fine tunes database records, spreadsheets, reports, or presentation documents. Keeps database as directed for appropriate Boards, Committees, meetings, Councils, etc.  Maintains location and provider directories.  Coordinates and collaborates with others to maintain contact information phone and direction.
  • Coordinates schedule and appointments for executive team. Distributes reminder notices and confirms meetings with attendees.  Coordinates or assists in meeting preparation through room reservations, audiovisual support, meal arrangements, meeting packets, and support material.
  • Prepares and distributes meeting minutes and agenda packets, authors meeting notices and reminders for Boards, Committees, meetings, Councils, etc. May attend meetings as requested to transcribe minutes. Maintains attendance confirmation tracking, room reservation and meal/catering arrangements.
  • Answers Administration phones, taking messages, referring callers, or coordinating conference calls. Refers matters as indicated to executive team members, physicians, or managers.  Serves as an initial point of contact and support to external parties seeking information or assistance and direction.  May serve in an intake role in addressing or researching patient complaints or inquiries, referring as indicated to the proper individual or department.
  • Serves as receptionist for Administration, greeting visitors and meeting attendees and assisting or directing as appropriate. Will assist those coming to Administration seeking direction guidance or information.  Screens requests for information for appropriateness of release and refers to appropriate executive where concerns or questions may exist.
  • Maintains Administration master files of originals including minutes, resolutions, contracts and agreements, correspondence, legal records, notices and filings, licenses and certificates and membership records.
  • Inventories, organizes and orders supplies for Administration and its staff. Works with Materials Management in effective procurement and maintenance of supplies and equipment including copier and fax.
  • Receives, collates, and distributes incoming and outgoing mail for Administration. Handles FedEx transmittals, and incoming/outgoing fax transmittals to main Administrative machine.
  • Reconciles Executives credit card statements in a timely manner.
  • Processes invoices, accordingly, including but not limited to assigning general ledger account number and obtain appropriate level sign off signature.
  • Assumes other support roles and functions as may be reasonably requested.
  • Exhibits computer systems knowledge and proficiency as necessary to perform job functions.
  • Demonstrates the attitudes and behaviors of The South Bend Clinic Service Standards and Core Behaviors.
  • Performs other duties as assigned when appropriate.
  • Adheres to HIPAA guidelines set forth in Clinic policies and procedures.



    Education/Certification/License:  Must be a high school graduate.  Degree in related field or commensurate experience required.


    Knowledge, Skills, and Abilities:  Must have prior experience in clerical/secretarial support role, preferably in an executive setting.  Health care experience is preferred.  Must possess excellent interpersonal skills, communication skills (both written and verbal), above average proficiency with Microsoft Office, word processing speed and accuracy, and computer talent.  Must be highly organized and efficient, able to juggle multiple tasks at once with attention to timely completion.  Must have strong service orientation coupled with attention to detail, accuracy and follow through.  Must be professional, calm, and tactful in presentation and demeanor.  Demonstrated ability to prioritize tasks and handle variation in workload, showing judgment and discretion.  Must handle matters with absolute attention to confidentiality.  Must be able to work with little supervision.






    Physical Demands:

    Climbing, Crouching, Walking, Fingering, Hearing, Balancing, Pushing, Grasping, Repetitive Motions, Stooping, Reaching, Pulling, Feeling, Kneeling, Standing, Lifting, Talking


    Physical Requirements:

    Sedentary Work - Exerting up to 10lbs of force occasionally and/or a negligible amount of force frequently orconstantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most ofthe time. Jobs are sedentary if walking is required only occasionally and all other sedentary criteria are met.


    Visual Acuity:

    Close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computerterminal, extensive reading.


    Environmental Conditions:

    None. The worker is not substantially exposed to adverse environmental conditions.









    500 - 1,000









    Related Companies
    About The South Bend Clinic

    South Bend Clinic is a healthcare company that provides therapies and treatment for chronic and immune-related diseases.

    Show more

    The South Bend Clinic
    Full Time
    $67k-81k (estimate)
    2 Days Ago
    The South Bend Clinic
    $79k-98k (estimate)
    7 Days Ago
    The South Bend Clinic
    $56k-86k (estimate)
    7 Days Ago

    The job skills required for Executive Assistant include Presentation, Microsoft Office, Leadership, Attention to Detail, Communication Skills, Catering, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.


    View Jobs

    Microsoft Office

    View Jobs


    View Jobs

    Attention to Detail

    View Jobs

    Communication Skills

    View Jobs


    View Jobs
    For the skill of  Presentation
    Ldr Site Services
    Remote | Full Time
    $39k-55k (estimate)
    1 Day Ago
    For the skill of  Microsoft Office
    Kirby Risk
    $97k-130k (estimate)
    1 Day Ago
    For the skill of  Leadership
    Pinnacle Treatment Centers, Inc.
    Full Time
    $33k-38k (estimate)
    1 Day Ago
    Show more

    The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.

    Remote | Full Time
    $89k-114k (estimate)
    1 Day Ago