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The Ohio State University
Charm, OH | Full Time
$47k-59k (estimate)
2 Months Ago
Administrative Asst. 2
$47k-59k (estimate)
Full Time 2 Months Ago
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The Ohio State University is Hiring an Administrative Asst. 2 Near Charm, OH

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Administrative Asst. 2 Department: FAES | Center for Food Animal Health Serves as office associate reporting to the CFAH Director; provides administrative support to faculty and staff; provides general administrative support for faculty and staff; assists with administrative, fiscal, IT (zoom) transactional duties; serves as primary point of contact for faculty, staff, students, and visitors to the CFAH office. Performs basic office duties in support of Wooster administrative functions including answering phones, responding to inquiries, and scheduling meeting rooms; assists with office preparation for incoming faculty and staff members; initiates travel requests and reimbursement for employees, guests, lecturers, and recruiting visits; assists with mail distribution and mailbox assignments for CFAH employees; provides support to CFAH employees using WorkDay; assists with scheduling conference rooms and initiates IT support work orders; attends all faculty, student and staff meetings and generates meeting minutes for distribution. Supports Fiscal Officer 1 with procurement duties including quotes, purchase orders, packing slips; initiate requisitions and maintains office and departmental supplies; provides assistance to navigate WorkDay procurement services; runs WorkDay reports, initiates journal entries; types documents; creates and maintains physical and electronic filing systems for departmental activities; makes decisions related to office procedures and improvement; handles confidential materials; prepares travel requests and reimbursements; manages and monitors department pcards per procurement policy; makes deposits; distributes departmental communications; ensures segregation of duties for deposits and journal entries. Serves as Cost Center Asset Tracking Specialist and manages surplus property disposal for CFAH. Coordinates and oversees repairs and maintenance for the building; initiates work orders to Facility Services. Maintains content for CFAH website and Xibo signage display, including collaborating with CFAH to showcase and publicize department accomplishments and/or events; and designing, creating, and editing department digital media. Coordinates departmental events; serves on departmental committees; attends CFAH Staff, Travel and Procurement Office Hours and WorkDay training sessions; prepares annual report; performs other duties as assigned. 5 years experience preferred. Position is located in Wooster, Ohio. The offer for this position will be based on internal equity, unit's available budget, and the candidate's qualifications. Additional Information: Ohio State is focused on enhancing the health and safety of our community. Therefore, the university is requiring every student, faculty and staff member to be compliant with Ohio State’s COVID-19 vaccine requirement. By the start of employment, all newly hired employees must receive at least the first dose of a two-dose series or a single dose of a one-dose series COVID-19 vaccination. Individuals who choose a two-dose series vaccination must receive the second dose within 45 days of their start date. Proof of vaccination will be required at time of hire. Candidates may request a medical or religious exemption from the vaccination requirement. Campus employees may also request an exemption for personal reasons. Ohio State Wexner Medical Center, College of Medicine or OSUP Employees are not eligible for personal exemptions. All exemptions are subject to Ohio State’s approval and subject to change, including revocation, due to legal and regulatory requirements. Location: Food Animal Health Research Building (0547) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law. Applicants are encouraged to complete and submit the Equal Employment Identification form. Each day, Buckeyes across the state and around the world make a lasting impact. The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures. Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents. Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties. Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers and recently ranked No. 4 on Forbes’ list of best U.S. employers for diversity. Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions. Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow.

Job Summary

JOB TYPE

Full Time

SALARY

$47k-59k (estimate)

POST DATE

01/29/2023

EXPIRATION DATE

07/27/2023

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The following is the career advancement route for Administrative Asst. 2 positions, which can be used as a reference in future career path planning. As an Administrative Asst. 2, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Asst. 2. You can explore the career advancement for an Administrative Asst. 2 below and select your interested title to get hiring information.

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