OFFICE ADMINISTRATOR

PLACE OF PERFORMANCE. Manassas, VA/ DC National Capital Region (Secondary sites within the United States as needed)

SCOPE:

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

PROFESSIONAL QUALIFICATIONS/RESPNSIBILITIES:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.

• At least three years of administrative and clerical experience required.

SPECIFIC DUTIES/TASKS THE EMPLOYEE SHALL BE ABLE TO PERFORM BUT NOT LIMITED TO:

• Directs office activities and functions to maintain efficiency and compliance with company policies.

• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements

.

• Oversees telephone services, email correspondence, and mail distribution.

• Maintains office supplies inventory.

• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files as needed.

• Performs other related duties as assigned.

• Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines

COMMUNICATION SKILLS

These positions may require handling confidential information in an appropriate manner. Customer interactions must be handled with diplomacy and tact. Individual must be able to gauge the customer's technical ability and communicate with them in appropriate technical or non-technical language in a non-condescending manner. 

DECISION MAKING/JUDGEMENT

This position involves projects and/or assignments requiring considerable decision-making authority regarding procedures, plans, and schedules. Although there are sometimes problem-solving guidelines for particular problems, there are no existing procedures or instructions for those problems. Ability to work independently or in a team setting is necessary. 

PHYSICAL DEMANDS/WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Needs ability to use a keyboard to enter and retrieve data. 

• Must have good eyesight to view computer monitor and phone. 

• Must be able to lift 10 pounds

* Duties and responsibilities for this position have not yet been fully defined. Additional task and responsibilities may accompany these positions once they have been defined. Finalization of duties and responsibilities will be finalized at a later date.