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The Boulder Chamber
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Part Time Events Coordinator
$58k-76k (estimate)
Part Time 0 Months Ago
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The Boulder Chamber is Hiring a Part Time Events Coordinator Near Boulder, CO

For more than 100 years as the Boulder Valley’s flagship business association, the Boulder Chamber has been building community through business. The Chamber's economic vitality, advocacy, and member support programs help our 1,200 member businesses thrive. The Events Coordinator will report to the Director of Marketing and Events.

Job Title

Event Coordinator

Reports To

Director of Marketing & Events

FLSA

non-exempt

Function

  1. Assist in aligning and coordinating the events and program efforts of all Chamber business units including the BEC, Events, Advocacy, BTC and Member Services.
  2. Manage and support the execution of the event and program calendar for the Boulder Chamber, with a focus on membership programs, signature events and other special events / programs as requested.

Responsibilities

Planning and Logistics

  • Oversee and coordinate the execution of the Chamber’s annual events calendar.
  • Coordinates specific event project timelines and budgets for networking events.
  • Manage venue research, proposals, contract negotiations and selection for networking events.
  • Apply for all special permits and licenses that are event related; ensure staff understands process and deadlines for permits and licenses
  • Manage final attendee lists and seat assignment (if applicable) for events and programs, assuring accurate and correct information
  • Develop a clear communication and management plan for event speakers or honorees, assuring all speakers / honorees understand theme, messaging, deadlines, and logistics
  • Work with event Director of Events and committees (if applicable) to finalize event logistics, speakers and honorees
  • Work with Boulder Chamber staff to assure room set-up for all programs at the Boulder Chamber and oversee set-up at all off-site events and programs
  • Provide support on all zoom events and meetings, including speaker and attendee technical assistance, monitoring of chat and attendee behavior, administering breakout room features, polling, and all interactive meeting details
  • Record, download, and upload (when publicly accessible) zoom video recordings for all organization meetings (includes managing the stored videos on zoom accounts)

Customer Service 

  • Provide registration-specific customer service to members and non-members, working with Boulder Chamber team to input registrations, secure registration payments pre- and post-event, follow up with incomplete registrations, troubleshoot registration issues, etc.
  • Establish relationships with members for venue and vendor products, arranging meetings, providing Chamber information and getting proposals and / or trade offers

Budgeting

  • Monitor and input events P&L, including expected and actual expenses, reviewing budget reports for accuracy
  • Submit event-related invoices to Accounts Payable for timely payment, and save documents in relevant event folder, record on expected expenses sheet

*Other duties as assigned to support events team

Education

Bachelor or Associate’s degree in Marketing, Communications, Business, Economics or related field preferred, may substitute for experience

Experience

2 years of experience in event coordination and/or customer service preferred

Skills and Abilities

Customer Service – maintain a high level of engagement, empathy, problem-solving and communication with internal and external constituents to ensure an excellent experience with the Chamber

Technological Proficiency – knowledge and comfort with technology including communication tools, CRM platforms, Zoom, etc.

Organizational and Multi-tasking - be able to organize in a thorough and detail-oriented way to carry out various tasks in a fast-paced environment to meet multiple deadlines

Teamwork – Ability to work as part of a team to ensure that our members' needs and staff needs are met

Detail Oriented – Ability to notice small mistakes and can deliver high quality accurate work.

Must be able to interact well with others, and support Boulder Chamber’s priorities around diversity and inclusivity

  • Bilingual/bicultural applicants encouraged

Other

  • Professionalism in appearance and actions
  • Able to provide own transportation for errands and meetings/events (mileage will be reimbursed at the federal rate)

Working Conditions

Position requires flexibility to work occasional early morning and evening hours for meetings and events

Typical Physical Demands

Operate normal business office equipment. Must be able to travel efficiently to off-site meeting locations throughout the Boulder area. Must be able to lift up to 50 pounds

Hourly Rate

$20-25/hr. plus bonus opportunity

Benefits

Eligible for some Chamber employee benefits

Job Summary

JOB TYPE

Part Time

SALARY

$58k-76k (estimate)

POST DATE

03/11/2023

EXPIRATION DATE

04/27/2023

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The job skills required for Part Time Events Coordinator include Customer Service, Coordination, Logistics, Transportation, Problem Solving, Teamwork, etc. Having related job skills and expertise will give you an advantage when applying to be a Part Time Events Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Part Time Events Coordinator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Part Time Events Coordinator positions, which can be used as a reference in future career path planning. As a Part Time Events Coordinator, it can be promoted into senior positions as a Meeting/Event Planner III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Part Time Events Coordinator. You can explore the career advancement for a Part Time Events Coordinator below and select your interested title to get hiring information.

If you are interested in becoming an Events Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Events Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Events Coordinator job description and responsibilities

Event coordinators, also known as event specialists or event planners, are responsible for every aspect of event planning.

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Day-to-day duties often depend on where an event coordinator works and what needs to get done.

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Event coordinators don’t plan events but make sure that everything goes according to the plan.

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Event coordinators should make sure that everything goes as planned.

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An event coordinator assists the event planner and handles countless tasks.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Events Coordinator jobs

Overall, virtual events rely on the right technology not only to organize all of big picture and finest details, but to keep guests engaged, and run a smooth event.

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Event coordinators organize and oversee all the details concerning an event.

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The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes.

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Event coordinators assist event planners with the execution of event design.

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A good Event Coordinator should have a specific set of skills to succeed.

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Step 3: View the best colleges and universities for Events Coordinator.

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