Executive Assistant

 Job Summary:

This position is responsible for performing administrative duties of a complex/confidential nature for the CFO including schedule/meeting coordination, composing, and typing correspondence, maintaining confidential documents, screening phone calls/visitors, and other duties as necessary.

Job Description

• Performs complete administrative secretarial functions for the CFO.
• Interprets and adapts guidelines, practices, and policies.
• Assist in coordinating the CFO’s daily priorities, appointments, calendar, tasks, meetings, deadlines, etc.
• Daily review, coordination and anticipation of CFO’s needs, calendar, tasks as well as confirm, coordinate, and organize corporate meetings.
• Screen incoming visitors, phone calls, communication and direct to CFO for relevance, prioritization and importance.
• Screen CFO’s mail from outside and within organization. Assist with completing deadlines, creating documents, assignments, gathering reports, and initiate communication on behalf of CFO.
• Handles highly confidential matters. Working with top level executives in work situations.
• Exercises discretion concerning schedule changes, changing priorities and meeting interruptions.
• Telephone relief for others in the area as necessary.
• Perform other duties as assigned.

WORKING CONDITIONS:

• Air-conditioned office environment

PHYSICAL DEMANDS:

• Sit for extended periods of time
• Walk, stand, bend, squat, twist, and reach
• Extended keyboarding

MINIMUM REQUIREMENTS:

• High School diploma, GED, or equivalent
• 3-5 years of being an Executive or Corporate Assistant.
• Excellent verbal and written communications skills
• Customer Service Skills
• Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word
• Must be Professional, Customer Focused, and Organized

PREFERRED REQUIREMENTS:

• Associate degree

We are an Equal Opportunity Employer!