Description

Summary: Responsible for performing the accounting tasks related to the payment of supplier invoices accurately and efficiently.

Essential Duties and Responsibilities include the following:

Receive, process and verify supplier invoices and properly post in ERP system. Resolve purchase order, invoice or payment discrepancies.

Codes and inputs supplier invoices, employee expense reports, and other payables accurately. Coding includes general ledger determination and profit center determination, and inputting includes determining the proper accounting period to record the transaction.

Understands compliance issues around accounts payable processes, such as 1099 reporting, sales tax reporting, W-9’s, etc.

Prepares and processes checks.

Scans all vendor invoices and expense reports into company ERP system.

Prepare and process vendor credits.

Prepare and process customer refunds.

Assist in processing and posting of company purchasing card transactions.

Creates and maintains electronic filing system supporting transactions recorded; identifies and maintains confidential files.

Uses batch totals and Proof Reports to verify and review before posting amounts.

Enters comments in the company ERP system that are clear and concise to ensure understanding.

Maintains an audit trail that documents the reasons and/or approval for all changes made to master records, sales credit, credit memos, customer status, vendor contacts, and inventory adjustments.

Prepare checks for mailing.

Other duties as assigned by management.

BENEFITS:

• 401(k) & Profit-Sharing
• Medical, Dental, Vision, Disability, and Life Insurance
• Paid Time Off, including 9 paid holidays
• Bonus/Incentive Pay
• Employee Assistance Program

Requirements

Supervisory Responsibilities: This job has no supervisory responsibilities.

Education and/or Experience: High school diploma or general education degree (GED); or 3-5 years related work experience and/or training; or equivalent combination of education and experience.

Qualifications: To perform this job successfully, an individual must perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills: Must have the ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence. The ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills: Must be able to perform basic mathematical equations including addition, subtraction, multiplication, division, use of whole numbers, and percentage and decimals.

Computer Skills: To perform this job successfully, the individual should have basic computer skills, knowledge of MS Office Software (i.e., Word, Excel, Outlook) and internet software.

Physical Demands: The physical demands described herein represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing this job’s duties, the employee is regularly required to sit and talk or hear. The employee occasionally must stand, walk, use hands to finger, handle, or feel, use a keyboard, and reach with arms and hands. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described herein represent those an employee encounters while performing this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job’s duties, the employee is primarily exposed to an office environment but is occasionally exposed to warehouse/shop conditions. The noise level in the work environment is usually quiet.

This job description is subject to change at any time.

Tencarva Machinery Company, LLC, is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.