Description

Recognized as one of the leaders in managing industrial, retail and multifamily properties in the Pacific Northwest, Tarragon Property Services L.L.C. is a locally owned property management company with more than 35 years of experience. Through our affiliated companies, our ownership develops the properties we manage, which supports our long-term investment in the communities where our residents live, work and play. We strive to build lasting value and relationships in real estate for generations.

The Administrative Assistant supports the Commercial Property Management team in many of the commercial department’s day-to-day administrative and operational duties in accordance with the goals and objectives of the individual property owners and TPS. 

ESSENTIAL JOB FUNCTIONS

• Provides administrative and clerical support to the Commercial Property Management team.
• Schedules meetings and takes meeting minutes as needed.
• Organizes and maintains file system for the commercial projects and vendors in coordination with the Records Department.
• Maintains commercial database and documentation including OSHA logs, safety and security files, tenant and vendor certificates of insurance, contracts, and tenant emergency contact information.
• Maintains keys to the properties including vacant spaces.
• Assists with preparation and updating of contracts, operational reports and monthly financial reports. 
• Prepares and updates tenant move in/move out, parking, insurance, mailboxes, keys, welcome gift, and welcome letter.
• Corresponds with tenants regarding monthly rent statements, maintenance work orders, services, service interruptions, and lease violations. 
• Acts as liaison to tenants, vendors and contractors via phone call and email.
• Contacts utility companies to arrange for transfer of service for tenants.
• Maintains work orders to include assignments, reports, tenant calls and tenant follow-up. 
• Processes deposits of rent payments and enters invoices into Avid and Yardi for account payables.
• Collects outstanding tenant past due balances per lease agreements.
• Other duties as assigned.

Requirements

EDUCATION AND EXPERIENCE

• 2 years administrative and/or customer service experience; Experience in property management a plus.
• A high school diploma or equivalent is required.
• Excellent written and verbal communication skills to communicate and work effectively with management, co-workers, tenants, and vendors.
• Proficient in Microsoft Office Suite; Experience with Yardi or Avid a plus. 
• Able to lift and carry 25 pounds.
• Strong organizational skills, attention to detail, and ability to be self-directed.
• Must be pro-active and results oriented with a professional appearance and attitude.
• Must be comfortable working in a fast-paced work environment balancing multiple projects and tasks simultaneously and consistently meet deadlines.

WHY WORK FOR TPS?

• Health Insurance including Dental & Vision Insurance FSA
• 401(k) Retirement Plan with Company Match
• Competitive salary
• Life Insurance
• Long-term Disability Insurance
• Paid Time Off and Holidays
• Support employee development and professional organizational memberships
• We encourage career growth

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.