Our client, a global financial services and digital payments company, is seeking a Part-time Office Coordinator for 20 hrs per week.

This position is an on-site 6-month contract. You must be located near Holladay, Utah, no H1B Visa status. Hourly rate $34.48, W2 paid holidays through Talent Table.

Role Responsibilities:

• Provide coordination and support to events, meeting and conference facilities as required.
• Be available flexible hours during visits from auditors or Board of Directors meetings.
• Respond to and troubleshoot any reactive maintenance and repair requests in a timely manner with the facilities department.
• Maintain office function and aesthetic including furniture, office signage and manage maintenance and repairs.
• Provide a warm and welcoming experience to our employees, candidates, and guests in our offices.
• Partner with service providers and sellers while also having general oversight of daily office operations and deliverables in all areas of services including reception, janitorial, mail and internal ticketing system.
• Provide timely updates and feedback for specialized service optimizations.
• Maintain and stock micro kitchens.
• Maintain and stock office supplies.
• Test AV and IT Equipment, file tickets for anything not working properly.
• Receive, sort, and prepare mail for scanning and forwarding daily
• Scan and email the sorted mail to the respective departments
• File and store documents upon completion of the scanning process
• Pickup and/or deliver mail to postal locations
• Receive and process all incoming mail or packages
• Prepare and ship all outgoing mail and shipments
• Be able to lift up to 50lbs, at a time.
• Maintain counts and records of incoming and outgoing shipments
• Respond to mail operations requests and questions
• Perform any data entry as required per assignments
• Reconcile monthly budgets and expense reporting
• Respond to and troubleshoot any reactive maintenance and repair requests in a timely manner.
• Conduct daily walkthroughs to ensure a clean and organized office.

Skills:

Our ideal candidate is a creative problem solver with high attention to detail, excellent communication skills, and a proactive approach to tackling issues. Most importantly, the right person for this role is someone who can navigate successfully between the big and small components of their work, and is ready and willing to roll up their sleeves to do what’s needed to get the job done.