TAIT Towers is the Market Leader in designing, constructing and delivering world-class solutions for live experiences.

Whether it's creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT's cutting-edge offerings continue to advance industry standards and exceed client expectations. As a global network of over 900 employees in 14 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space. TAIT's diverse group of clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé and The Olympics.

Position Purpose

The primary responsibility of a Project Administrator is to help with many of the duties surrounding project management. They look after administrative tasks, including completing project paperwork, maintaining budgets, scheduling meetings, sending invoices, and interacting with clients. The Project Administrator will work alongside the Project Management team as a project partner, collaborator, and assistant to gather necessary information and support project completion. This is a task-oriented role, where attention to detail and the ability to multitask are keys to success.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Other duties may be assigned to meet business needs.

Management Responsibility

This role has no management or supervisory responsibilities.

Behavioral Competencies

Organization: Strong organizational skills to maintain project documentation, schedules, and resources.

Communication: Effective communication, both written and verbal, to facilitate collaboration among project team members and stakeholders.

Documentation: Proficiency in creating and maintaining project documents, including plans, reports, and meeting minutes.

Time Management: Efficiently managing project timelines, deadlines, and task assignments.

Problem-Solving: Identifying and addressing project issues and roadblocks to keep the project on track.

Attention to Detail: Meticulously reviewing project documentation and deliverables for accuracy and quality.

Team Collaboration: Collaborating with project managers, team members, and external partners to ensure project objectives are met.

Technology Proficiency: Familiarity with project management software and tools to support project planning and tracking.

Adaptability: Being adaptable to changes in project scope, requirements, or priorities.

Minimum Qualifications

• Two or more years of experience in a Project Administrator or similar role.
• Prior experience in construction invoicing.
• Strong knowledge of business and manufacturing processes.
• The ability to correctly read and comprehend contractual content.
• Proficiency in Microsoft Office applications.
• A degree in business management or business administration is preferred, but not required for candidates with proven work experience.

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee regularly operates a computer, including typing, using a mouse or keyboard, and viewing the screen for extended periods. While the role does not require regular lifting or physical exertion, there may be occasional onboarding programs or training opportunities that create opportunities for more exposure to physical tasks or new environments (sites, venues, etc.)

Work conditions of the role are:

• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions.
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear plugs, safety toed shoes, and other PPE as required by the location.

The company is committed to providing reasonable accommodation for individuals with physical limitations or disabilities. If there are specific physical needs related to lifting, walking, or any other task, candidates are encouraged to discuss their requirements during the hiring process. The organization will make every effort to accommodate these needs to ensure equal opportunities for all employees.