Personal Assistant

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for taking notes, handling correspondence on behalf of manager, and ensuring that the company receives payment for goods and services offered to clients. You may also be required to assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the manager and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports and documents.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and perform account receivable duties.
• Managing internal and external correspondence on behalf of senior management.
• Copying, scanning, and faxing documents, as well as taking notes.

• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

•  Reconcile accounts receivable on a periodic (at least bimonthly) basis.

Personal Assistant Requirements:

• High school diploma or GED.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.