Congregational Care Administrative Assistant and Receptionist

Accountability:

Report directly to Aubrey Whipps, Lead Administrative assistant.

The ability to maintain confidentiality is crucial to all positions.

Ability/Skills needed:

Experience in Microsoft Office—Word, Google, Gmail—and the ability to learn new computer skills. Helpful with office equipment. Great phone skills and a pleasant phone disposition. Ability to say “No” when we cannot help with requests. Must be a detail-oriented person who communicates well.

Job Description:

• Answer phone and voicemails, greet/assist walk-ins, and inform Pastors when their appointments have arrived.
• Print and proofread materials and help with assistance where needed.
• Sell tickets for any upcoming events.
• Make sure mail goes out daily.
• Assist with financial requests and give information to the Financial Assistance Committee.
• Assist and work with the wedding coordinator in planning weddings.
• Assist pastors with planning funerals.
• Maintain databases: Text in Church for Hospitality and Visitation Teams, Leader Team,

and Legacy Builders; ACS; Planning Center (for event registrations), and Constant

Contact for emails.

• Update the Visitation spreadsheet with the Visitation team’s report through the text of their visits.
• Coordinate Sunday Hospitality Team (Greeters, Info Center, Communion).
• Schedule Hospitality Teams. Send regular reminders. Find substitutes. Onboard new

team members.

• Assist Pastor Greg as directed – calls, scheduling, etc.

Hours:

29 Hours/Week: Monday-Thursday and Sunday AM

If interested, please submit your resume to Aubrey Whipps at awhipps@hpcc.cc

Job Type: Part-time

Pay: $14.00 - $16.00 per hour

Expected hours: 29 per week

Schedule:

• Day shift
• Weekends as needed

Ability to Relocate:

• Casper, WY 82609: Relocate before starting work (Required)

Work Location: In person