Administrative Assistant

Job Responsibilities

• Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically
• These activities may include: copy services; office supplies, equipment, and inventory; administrative assistance; mail, distribution, and messenger services; records management; fleet management; and maintenance services; cafeteria and; facilities management; and reception and communication systems (such as telephone, fax transmissions systems, etc.)
• Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization’s resources effectively
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs
• Select, and manage ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service
• May lead, direct, evaluate, and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets

Qualifications - Internal

Qualifications and Competencies

• Experience in similar position(s)
• University degree or proven track record
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Highly Organized, able to handle multiple tasks concurrently and troubleshoot/problem solve
• Strong Outlook and MS Office skills - (must have strong Excel skills)

Equal Employment Opportunity Statement

Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.

About us
Swissport International AG, on behalf of more than 850 client-companies, provides best-in-class airport ground services for some 282 million passengers annually and handles approximately 4.8 million tons of air cargo at 115 warehouses world-wide. With a workforce of some 66,000 the world’s leading provider of airport ground services and air cargo handling is active at more than 310 airports in 49 countries on six continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

Job Type: Full-time

Pay: $62,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person