The Executive Assistant is a Doer who is comfortable with supporting, organizing, and executing the work of our executive team.

RESPONSIBILITIES:

• Responsible for (supporting executives by) handling clerical tasks and correspondence. (Serves as a link between the executives and remaining staff.)

• Effectively maintains office administration to include but not limited to managing calendars, organizing internal and external meetings, arranging travel,
  welcoming visitors, accepting/screening/ routing calls and emails, and taking and reporting messages.

• Works closely with Vice President to contribute to better organization and planning and improve relevant operations and procedures. Reports weekly office progress.

• Create and manage internal database systems. Maintain current databases (Google, Dropbox, etc.).

• Assist with food orders, luncheon planning, and planning of other business- related meetings as requested according to the approved budget

• Organize and oversee shipping and receiving processes, accepting and shipping packages as needed.

• Manage all bookkeeping and prepare expense reporting

• (Anticipate and fulfill the needs of the executives and) completes other

  administrative and project duties as requested.

Qualifications:

• 4-5 years of experience as an executive assistant
• Proven ability to effectively prioritize and work on multiple projects in a deadline driven environment
• Excellent, professional customer service and respond to requests quickly under pressure Proactive problem-solving skills; must be able to collaborate with others at all levels of the organization
• Excellent Microsoft Office skills, to include Outlook, Calendar, Power Point, Excel, and Word
• Strong verbal and written communication skills