Administrative Assistant

At Sweeney Conrad, our foundation of “people first” begins with our employees—because we know the success of our firm stems from the relationships within it. We consider our employees family and foster a positive work culture, encouraging a healthy balance between work and life; building a career over having a job; continuing education and skill development; and being actively involved in the Puget Sound community where we live, work, and play.

We’re proud of our employees and our culture, and have been recognized by Accounting Today as one of the “Best Accounting Firms to Work For” and by Puget Sound Business Journal as one of “Washington’s Best Workplaces.” As a rapidly growing midsized firm, we offer vast opportunities for both career and personal development, as well as the best of both small and large firms.

Administrative Assistant

The Administrative Assistant will work closely with shareholders, directors, managers, and staff to support various administrative tasks for the Tax, Audit and Client Accounting Services departments. This is a full-time hourly role, M-F, 8 a.m. – 5 p.m. Possibly some OT/weekends during busy season.

Responsibilities to include but not limited to:

· Perform various tax department-related duties including but not limited to scanning and processing tax documents, assembling tax returns, preparing and mailing engagement letters and managing the workflow of the tax preparers

· Champion process improvement efforts

· Responding to client inquiries as requested

· Word processing of various forms and correspondences

· Provide and participate in cross training on critical administrative tasks

· Support billing processing

· Work collaboratively to provide overflow and backup support for other team members including but not limited to daily coverage for receptionist during breaks, lunch and as needed

· Perform other duties as assigned by the department managers

Qualifications:

• Intermediate to advanced experience with Microsoft Office applications
• Tech savvy with the ability and desire to embrace new and necessary software applications
• Minimum of three years’ experience in an administrative role; professional services or related industry experience
• Flexibility to change direction frequently between tasks and between different clients
• Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously
• Ability to operate with a sense of urgency
• Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
• Flexibility to work additional hours during peak periods of the year
• Ability to maintain a high level of confidentiality
• Exceptional project management skills and attention to detail
• Strong organizational, interpersonal, and decision-making ability
• Excellent written and verbal communication skills

Job Type: Full-time

Pay: $50,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience level:

• 1 year

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)
• Microsoft Outlook Calendar: 1 year (Preferred)

Work Location: One location

Salary : $50,000 - $85,000