Overview

The Assistant Project Manager is responsible for ensuring that all aspects of project management are successfully completed on projects with multiple staff members. The broad spectrum of duties includes: Business Development, Estimating, Project Start up and planning, financial management, and project management including quality and safety. Prior field experience in a Superintendent capacity is preferred. 

Responsibilities

Business Development

• Understand the range of services Liberty can provide to clients and identify sales opportunities.
• Hold regular meetings with the Warehouse team, staying abreast of inventory and service offerings.
• Educate clients on Liberty's inventory, offerings, materials and rental capabilities. Connect clients or prospects to the right SMEs at Liberty and facilitate sales meetings as appropriate.
• Maintaining regular contact and communication with clients by attending onsite meetings with clients, routinely walking jobs, understanding upcoming scopes of work, reviewing contract documents and drawing, etc.
• Manage and maintain client relationships through the sales lifecycle ensuring successful award of scopes.
• Build relationships with other subcontractors on site to solicit/supplement work.

Estimating

• Participate and Lead the Estimating Go/No Go process to access project feasibility by leading Estimate review meetings with Liberty stakeholders.
• Coordinate scopes of work with Field and Warehouse teams to determine material labor costs.
• Define scopes of work and itemize/document qualifications, assumptions, and exclusions. Quantify labor/materials/rentals/duration and solicit pricing to develop an accurate cost estimate.
• Establish billable rates with the project team.
• Review and edit Proposal forms and Exhibit Bs.
• Complete project labor budgets for GR costs for cleanup based on project schedule and drawings.
• Schedule estimate reviews with client to review pricing and estimating plan to client, actively manage the client through successful award.

Job Start-Up

• Initiate and execute the LOI/subcontract documents through the signing authority matrix.
• Coordinate with Client's PM team to finalize cost code list through completion.
• Ensure completion of all start up task Startup Tasks including identifying cost codes and lines, creating schedule of values, ensuring all contracts and insurances are in place and overseeing the setup of all Liberty financial systems.
• Facilitate and lead job start up meeting and scope specific meetings with internal team to establish roles/responsibilities matrix, schedule, budget, forecasting manpower needs, and communicate the budget structure prior to mobilizing to site/starting a specialty scope.

Financial Management

• Audit monthly billing (labor, material, and labor back up) to ensure accuracy.
• Manage job costs by reviewing requisitions on rental reports and payroll reports, including non-billable items.
• Reviewing and approving invoices in a timely manner to ensure on time payment and accurate financials.
• Maintain accurate financial forecasting through the project lifecycle to ensure smooth financial close out.
• Develop PCOs/CORs and submit change order requests to client.
• Manage all requisitions and payments including lien releases and project payroll and maintain best possible cash flow throughout the project, communicating issues proactively.

Project Management

• Ensures proper Document Controls both in the office and in the field.
• Oversees Submittal, RFI and Procurement processes
• Review the production reporting routinely and following up with operations manager on work install.
• Routinely walk job to ensure safety, quality standards are met.
• Manage cost code list and regularly distributes to Client PM team and Liberty Operations.
• Monitors the progress of the construction activities on a regular basis and holds regular status meetings with our field staff.
• Ensures contracts, insurance certificates, insurance discrepancies and contract modifications are procured and executed in a timely manner.
• Performs weekly safety observations in Intellex
• Initiate or participate in monthly safety audits with the Liberty Safety Manager

Team Building

• Serve as a leader for the project management team by actively empowering, coaching and mentoring team members.
• Leads by example to establish work ethic guidelines, boundaries, and expectations for the project management team.
• Facilitates team building with and between teams, trade partners and clients.

Qualifications

• Bachelor’s Degree in Engineering, Architecture, Construction Management or equivalent.
• Minimum of 5 years in commercial construction.
• Proven knowledge and ability in project planning and cost estimating.
• Dedication to and ability to effectively drive project safety.
• Strong ability to read and understand project plans and specifications.
• Excellent verbal and written communication skills.
• Excellent time management and organizational skills.
• Proven leadership abilities.
• Proficiency with PC computers and software including Microsoft Office, Digital Takeoff programs, Bluebeam, Onscreen Takeoff, Autocad, Microsoft Project and Timberline desired.
• Ability to work in a fast-paced professional, team-oriented environment.
• Ability to travel to various job sites.

Working Conditions

General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking.

Physical Requirements: 

While performing the duties of this job, the employee is regularly required to sit for long periodsof time; talk o hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

Disclaimer:

The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

EEO Statement

FUSE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.

This applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.