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Structural Group, Inc
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Construction Administrative Assistant
Structural Group, Inc New York City, NY
Full Time | Specialty Trade in Construction 6 Months Ago
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Structural Group, Inc is Hiring a Construction Administrative Assistant Near New York City, NY

STRUCTURAL integrates technology-driven solutions with specialty contracting services to improve, protect, and enhance the existing infrastructure of owners directly, and in partnership with designers and contractors. STRUCTURAL offers a wide range of specialty repair and maintenance services and is the largest concrete repair contractor in the United States, with roughly 2,500 employees working from locations nationwide and in select international markets. STRUCTURAL is the open-shop contracting business line of Structural Group. 

We are currently recruiting for an Construction Administrative Assistant to join our team on a long-term project at the World Trade Center in New York City. As an Administrative Assistant you will be accountable for routine clerical duties in a construction setting.

The successful candidate will be also be responsible for:

  • Assists with preparation of fee letters, invoices and project reporting
  • Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle
  • Compares vendor invoices to purchase orders to verify quantities, prices, payment terms, freight charges, etc.
  • Computes discounts, prepares proper accounting coding, and places invoices in line for payment
  • Consults with Project Managers to complete all required documentation to initiate project start up and shut down
  • Coordinates and sets up meetings and takes meetings minutes and actions
  • Performs clerical duties including data entry, filing, copying, ordering office supplies, and processing expenses
  • Performs other administrative support as needed
  • Provides administrative support to Project Management teams
  • May provide back-up support for receptionist
  • Provides subcontract management and business development support (e.g. proposal database entry)
  • Supports the new hire process by facilitating respirator fit testing and viewing of orientation videos
  • Tracks project related costs and invoices as required by the project

Candidates who meet the following criteria may be considered for this position:

  • 3 years of previous administrative experience
  • Strong proficiency in Microsoft Office Suite
  • Excellent written and verbal communication skills, as well as strong interpersonal skills
  • Strong organizational and time management skills
  • Flexible, skilled at multi-tasking, detail oriented and organized
  • Willing to travel to job site as needed
  • Previous experience within the construction industry preferred.

Our ideal candidate is an innovative but decisive individual who can work effectively in a highly collaborative, team-based environment; has the ability to set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.

STRUCTURAL is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.

EOE/M/F/D/V

Job Summary

JOB TYPE

Full Time

INDUSTRY

Specialty Trade in Construction

POST DATE

09/20/2022

EXPIRATION DATE

12/12/2022

WEBSITE

structural.net

HEADQUARTERS

SEAFORD, NY

SIZE

50 - 100

FOUNDED

1976

TYPE

Private

CEO

DOUGLAS GOETZE

REVENUE

$10M - $50M

INDUSTRY

Specialty Trade in Construction

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The job skills required for Construction Administrative Assistant include Administrative Support, Microsoft Office, Data Entry, Time Management, Accounting, Verbal Communication, etc. Having related job skills and expertise will give you an advantage when applying to be a Construction Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Construction Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Construction Administrative Assistant positions, which can be used as a reference in future career path planning. As a Construction Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Construction Administrative Assistant. You can explore the career advancement for a Construction Administrative Assistant below and select your interested title to get hiring information.

If you are interested in becoming a Construction Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Construction Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Construction Administrative Assistant job description and responsibilities

The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects.

03/25/2022: Providence, RI

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional.

03/17/2022: Minneapolis, MN

The assistant may also be responsible for ordering supplies, scheduling appointments, and maintaining records.

04/19/2022: Greenville, MS

Provide assistance to Construction Managers and Project Manager for required reports, logs, and other tools.

03/25/2022: Brownsville, TX

Help to ensure that project contracts, bids, and government applications are completed and filed on time.

04/11/2022: Bismarck, ND

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Construction Administrative Assistant jobs

Protects organization's value by keeping information confidential.

04/24/2022: New Orleans, LA

Process Subcontractor/Vendor agreements and change orders.

02/27/2022: Colorado Springs, CO

As a result, some administrative assistants may be reassigned to other types of work, such as estimating or cost analysis, which are expected to grow over the decade.

02/28/2022: New York, NY

Build and maintain positive relationships with customers/internal contacts by consistently providing outstanding customer service.

04/26/2022: Ann Arbor, MI

Ensure that compliance requirements for the job are met.

02/23/2022: Alexandria, LA

Step 3: View the best colleges and universities for Construction Administrative Assistant.

Butler University
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