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Construction Administrative Assistant

New York City, NY | Full Time
7 Days Ago

Job Description

STRUCTURAL integrates technology-driven solutions with specialty contracting services to improve, protect, and enhance the existing infrastructure of owners directly, and in partnership with designers and contractors. STRUCTURAL offers a wide range of specialty repair and maintenance services and is the largest concrete repair contractor in the United States, with roughly 2,500 employees working from locations nationwide and in select international markets.  STRUCTURAL is the open-shop contracting business line of Structural Group. 

We are currently recruiting for an Construction Administrative Assistant to join our team on a long-term project at the World Trade Center in New York City.  As an Administrative Assistant you will be accountable for routine clerical duties in a construction setting.  

The successful candidate will be also be responsible for:

  • Assists with preparation of fee letters, invoices and project reporting
  • Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle
  • Compares vendor invoices to purchase orders to verify quantities, prices, payment terms, freight charges, etc.
  • Computes discounts, prepares proper accounting coding, and places invoices in line for payment
  • Consults with Project Managers to complete all required documentation to initiate project start up and shut down
  • Coordinates and sets up meetings and takes meetings minutes and actions
  • Performs clerical duties including data entry, filing, copying, ordering office supplies, and processing expenses
  • Performs other administrative support as needed
  • Provides administrative support to Project Management teams
  • May provide back-up support for receptionist
  • Provides subcontract management and business development support (e.g. proposal database entry)
  • Supports the new hire process by facilitating respirator fit testing and viewing of orientation videos
  • Tracks project related costs and invoices as required by the project

Candidates who meet the following criteria may be considered for this position:

  • 3 years of previous administrative experience
  • Strong proficiency in Microsoft Office Suite
  • Excellent  written and verbal communication skills, as well as strong interpersonal skills
  • Strong organizational and time management skills
  • Flexible, skilled at multi-tasking, detail oriented and organized
  • Willing to travel to job site as needed
  • Previous experience within the construction industry preferred.

Our ideal candidate is an innovative but decisive individual who can work effectively in a highly collaborative, team-based environment; has the ability to set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.

STRUCTURAL is proud of a company culture that promotes 24/7 safety and quality.  We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.

EOE/M/F/D/V

Skills for Construction Administrative Assistant

The job skills required for Construction Administrative Assistant include Administrative Support, Microsoft Office, Data entry, Time Management, Accounting,and detail oriented etc. Having related job skills and expertise will give you an advantage when applying to be a Construction Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Construction Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Construction Administrative Assistant

The following is the career advancement route for Construction Administrative Assistant positions, which can be used as a reference in future career path planning. As a Construction Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Construction Administrative Assistant. You can explore the career advancement for a Construction Administrative Assistant below and select your interested title to get hiring information.

How to Become a Construction Administrative Assistant

If you are interested in becoming a Construction Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Construction Administrative Assistant for your reference.

Step 1 Understand the job description and responsibilities of a Construction Administrative Assistant

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Step 2 Knowing the best tips for becoming a Construction Administrative Assistant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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Step 3 View the best colleges and universities for Construction Administrative Assistant

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