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Administrative Assistant

Elk Grove Village, IL | Other
Expired

Job Description

Overview

The Operations Administrative Assistant will assist in managing several crucial areas of our daily operations, ensuring the high level, word class service that Stratus provides.

 

Our Exceptional Benefits Plan includes:

  • Supportive & Friendly Culture
  • Manage national accounts for Fortune 500 companies
  • Medical, Dental, Vision coverage options
  • Flexible Spending & Health Savings Accounts
  • Wellness Screenings
  • Life Insurance
  • 401k with Employer Contribution
  • Short/Long Term Disability
  • Generous Paid Time Off program
  • Career Growth Opportunities and Career Mapping
  • Additional perks including Pet Insurance, Employee Assistance Program, Educational Assistance Program (Non-Union employees), and Various employee discount offerings from our Vendors \

Summary:  Stratus is one of the nation’s largest brand implementation companies. We are made up of 800 employees nationwide who roll up their sleeves, dive into the details and bring our clients’ brands to life!  We deliver versatile solutions for some of the nation’s largest and most recognized brands. From signage to site refresh & remodel, from energy & lighting to repair & maintenance solutions, we deliver ideal solutions to meet all our client's branding needs.

 

 

Responsibilities

  • Labor Job Cost
    • ADP
      • Correct Clock In and Out issues
      • Validate Times
      • Time and Attendance verification every Monday for Payroll
    • ERP
      • Correct Handheld issues
      • Check Running Time daily first thing in the morning
      • Add missed Job entries
  • Training
    • Administer training using the LMS system with the shop employees
    • Mark off complete for each employee that goes through the training
  • Shop Orders
    • Print Order distribution lists
    • Print Labels for each line on a job
    • Print Manufacturing Orders with support documentation
    • Check art and engineering to the description on the order
    • Assemble and Print Orders
    • Enter questions into ERP Manufacturing Order
    • React and handle drop in orders
    • Send Questions to Production Coordinators and then deliver answers to the shop
  • Manage the Paint Usage File
    • Audit Daily
    • Add new formulas at the end of the month
  • Receiving
    • Pass all paper work to Purchasing
    • Distribute materials to the departments
    • Label returns from Subcontractors
  • Recycling and trash
    • Monitor paper and wood level and schedule pickup accordingly
    • Schedule trash pickup
    • Monitor Recycled Lamp bin
    • Monitor Ink Disposal
    • Schedule Hazardous Waste Pickup
  • Quality
    • Investigate initial Punch information
    • Work with VP of Ops to determine root cause
    • Enter Comment into ERP

Qualifications

Skills

  • Above average proficiency with MS Office products (Outlook, Excel, Word)
  • High desire to learn and master responsibilities
  • High level of attention to detail and ability to manage multiple priorities

Education, experience, certifications

  • High School Diploma or equivalent required. Associates degree in business preferred.

 

EEO/MFDV

Skills for Administrative Assistant

Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.