The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Processes and reviews purchase and requisition orders; reviews and checks vendor payment history; verifies that the amount paid is accurate; Checks the vendor's information for proper mailing address, checking for necessary signatures and proper coding; and ensures all supporting documentation has been submitted.

Performs vendor liaison activities by verifying pricing, bid information and delivery dates: Maintains computer system and vendor identification numbers; updates, merges and segregates all old and new contract vendor accounts including tax data; resolves purchasing problems; ensures compliance with applicable procurement regulations; updates and maintains purchase order address codes and general ledger codes.

Sends the electronic pay transfers to the bank after processing the Accounts Payable checks; reviews the file transfer report from the bank website to ensure the dollar amounts and check numbers are accurate and files document accordingly; maintains an up-to-date record of all Accounts Payable check and voucher register and check registers by project code; provides a daily check register for agency accountants' review.

Serves as a back-up to Accounts Payable and Purchasing Accountant; assists the Payroll Specialist and assists as support staff to agency accountants including agency inventory control duties.

Attends meetings and training sessions to remain up-to-date with new accounting policies, procedures and regulations.

Performs other related duties as assigned.

Minimum Qualifications: 

A High School diploma or GED required; supplemented by two years of work experience working in clerical and/or accounting functions; or, any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.

Additional Requirements/Conditions of Employment:
Successful results of pre and continued employment assessments including fingerprinting, drug testing, medical examinations and background check(s).

Step Forward is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Agency will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.