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Administrative Assistant

Stellar Group Inc Jacksonville, FL
$39k-50k (estimate)
Full Time | Wholesale 6 Months Ago

Overview

Stellar is seeking a full-time Administrative Assistant to provide administrative support for several operations leaders. You will be responsible for effectively interacting with a diverse group of clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

Responsibilities

  • Assist in preparation of documents and reports
  • Effectively interact with a diverse group of clients and visitors as well as internal contacts at all levels of the organization
  • Review and submit field employee timesheets to accounting
  • Maintain labor hour logs for subcontractors
  • Keep internal website up to date with forms, manuals, etc.
  • Ordering field related safety supplies
  • Maintain logs and records for safety training
  • Assist in writing contracts and purchase orders
  • Maintain schedules and calendars
  • Coordinate meetings and conference details
  • Manage travel and expense reporting
 

Qualifications

  • High school diploma
  • Minimum 3 years administrative experience, preferably in construction industry
  • Proficient with Microsoft Office products and Microsoft Outlook; JDEdwards and Contract Manager experience a plus.

 

About Stellar

Stellar offers a comprehensive package which includes:

  • Competitive pay based on experience
  • Remote & hybrid work options for many positions
  • Paid Time Off – accrue 15 days (120 hours) within first year of service
  • Paid holidays
  • Medical,  dental, and vision insurance options
  • Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
  • Company-paid life and disability insurance
  • 401(k) – company match with immediate vesting

 

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

 

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.

WEBSITE

stellar.net

HEADQUARTERS

BRADENTON, FL

SIZE

500 - 1,000

FOUNDED

1985

TYPE

Private

CEO

LEE ROBBINS

REVENUE

$500M - $1B

INDUSTRY

Wholesale

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About Stellar Group Inc

Stellar is a design-build firm that provides architecture, construction and maintenance services for public and commercial sectors.

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