Apply early! This recruitment will remain open until filled. First review of applications is scheduled for the week of October 10, 2022. The hiring authority reserves the right to close the recruitment any time after the initial 7 days of posting.  
The Office Services Unit in the Administrative Services Division is seeking a Records Management Supervisor to act as the agency's appointed Public Records Officer under RCW 42.56 and Records Officer under RCW 40.14. This position manages all aspects of the agency's public disclosure and records management programs.
**This recruitment may be used to fill future vacancies over the next 90 days.

• Serve as the agency’s designated Public Disclosure Records Officer under RCW 42.56.580
• Serves as the point of contact for members of the public requesting disclosure of public records
• Apply expert knowledge of laws, policies, and principles regarding public disclosure
• Serve as the agency’s point of contact with the Attorney General’s office for public disclosure matters
• Develop, implement, and maintain agency public disclosure policies, procedure, and systems
• Serve as the agency’s point of contact for GovQA and all other public disclosure tracking systems to include, eDiscovery and Discovery Accelerator
• Develop and conduct monthly, quarterly and yearly training on public disclosure for a variety of audiences and topics
• Responsible for determining exemptions, to include creation or removal of exemptions
• Make agency disclosure denial decisions based on qualified exemptions
• Process complex requests for disclosure that are voluminous in nature, are from the media or attorneys, or encompass sensitive topics or information
• Report to management, executive leadership and communications as appropriate on public disclosure requests and risks to the agency
• Monitor legislative session for proposed or pending changes in state laws, rules, or regulations regarding public disclosure and open government and analyze potential impacts to Commerce
• Provide notice to staff regarding requests for personnel information as required by CBAs and Commerce policy
• Coordinate agency litigation holds and assemble records for discovery
• Compile and submit annual public records reporting metrics to the Joint Legislative Audit and Review Committee (JLARC)
• Create monthly status reports on public disclosure requests
• Generate monthly tracking reports on GovQA utilization rates
• Responsible for managing and organizing all public disclosure request in GovQA, outlook, and on share drives
• Responsible for updating internal and external Public Disclosure SharePoint sites
• Assign work with clear deadlines and expectations
• Review work product
• Prioritize work as necessary
• Conduct mid-term and annual performance reviews using SuccessFactors
• Provide ongoing feedback and mentoring for professional growth opportunities

Required experience:

• Bachelor's degree or equivalent professional experience interpreting and applying rules, regulations and policies, and four years of increasingly responsible experience responding to public disclosure requests. (Additional qualifying experience may substitute year for year for education.)
• Professional experience interpreting and applying Washington State rules and standards for records retention, disclosure, archiving and destruction.
• One year of supervisory experience or successful completion of required state government supervision training.

 
Skills and abilities to:
 

• Ability to independently analyze, and weigh the risks versus benefits in decisions and recommendations.
• Demonstrated organization and time management skills.
• Strong customer service skills, with the ability to explain technical information in plain talk
• Strong attention to detail with the ability to effectively review and redact high volumes of documents.
• Ability to lead, motivate, coach, mentor and train professional staff.
• Demonstrated skill in writing professional communications.

 
Preferred Qualifications:

• WAPRO Certification
• Records management certification such as CRM, CRA, or IGP
• Experience using Discovery Accelerator, or a similar discovery tool, to search for records at an agency level

 
Your letter of interest, application, and resume will be reviewed for consistency with the required qualifications, skills, and abilities. We will be looking for demonstrated skill in writing professional communications through use of proper grammar and sentence structure. Attention to detail will be considered in the completeness, consistency, and accuracy of your application materials.
 I want to work for Commerce! How do I apply?
 To be considered for this position the following are needed:

• A complete and detailed online application
• A Cover letter (enter online);
• At least three (3) professional references (enter online).

This position is covered by a collective bargaining agreement 
The initial screening will be solely based on the contents and completeness of your application. All information may be verified and documentation may be required. For questions about this recruitment, please contact Lindsey Henderson at lindsey.henderson@commerce.wa.gov. Per Governor Inslee’s Proclamation 21-14(Download PDF reader)(Download PDF reader)(Download PDF reader), state employees must be fully vaccinated. Your vaccine status will be verified at New Employee Orientation. Please reach out to the HR Office at Jimmie.Wimberly@commerce.wa.gov if you need information on medical or religious accommodation.Who we are:
At Commerce, we're a little different. Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives. There are approximately 500 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.
If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!
What we do:
We are the lead state agency charged with enhancing and promoting sustainable community and economic vitality in Washington. We administer a diverse portfolio of more than 100 programs and several state boards and commissions, all focused on achieving one clear and simple mission: to grow and improve jobs in Washington.
Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.
Additional Information:
 
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. 
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.