1 Administrative Support Specialist - 60% Job in Cooperative Extension 222 N Havana Spokane, WA
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
Spokane County is Hiring an Administrative Support Specialist - 60% Near Cooperative Extension 222 N Havana Spokane, WA
This position performs specialized support activities for programs or sections, such as payment vouchers; payroll; maintain/manipulate complex computer databases and files; screen and distribute complaints; setup meetings, conferences and schedules. The position allocated to this class is the second level of a three level office support classification series.
Additional duties specific to this position include:
- Maintain class/conference room reservation system
- Maintain door security system software/hardware
- Monitor facility security, enter weekly door programming schedules
- May train and provide technical assistance to department staff in the use of both County and WSU computer programs
- Prepare research project statistical compilations, written reports, etc. for program coordinators
- Print and distribute various program informational pamphlets
- Answers incoming calls; takes messages as appropriate; directs caller to correct individual.
- Receives and resolves or refers citizen complaints to appropriate authorities.
- Types legal documents, letters, narrative and statistical reports, minutes, agendas, contracts, bids, etc. using typewriter or word processing program.
- Proofreads and corrects drafts for grammar, punctuation, spelling, and format.
- Takes dictation and/or transcribes from tapes and answers correspondence.
- Compiles data based on research techniques and on statistical compilations which require an understanding of department programs, policies and procedures.
- Drafts financial, statistical, narrative, and/or other reports as requested.
- Follows up on actions of a court, committee, board, etc. to ensure that decisions are implemented, documents are prepared and appropriate parties notified.
- Resolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.
- Maintains filing systems by deleting, purging and destroying records in accordance with established procedures.
- Takes and transcribes minutes and/or records hearings and meetings; prepares and distributes follow up materials.
- Receives work from various sources and reviews and/or processes it for administrative use.
- Organizes, prioritizes and coordinates production into a usable form for management’s analysis, review and/or release.
- Provides the public or other clients with information and/or policy and procedure guidelines regarding a wide variety of issues requiring the highest degree of tact, judgment and confidentiality.
- Responds to public inquiries in a courteous manner; answers inquiries in person and in written correspondence.
- Reviews for completeness, accuracy or eligibility a variety of routine documents such as correspondence, application or claim forms, agreements and permits.
- Schedules appointments, meetings, interviews, and/or rooms; makes travel or event arrangements; handles conference or event registrations.
- Processes and/or enters data or information in computer system; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for licenses, permits, services, etc.
- Records documents; prepares documents for recording identifying and logging key items for document recall; logs and tracks submitted and returned documents.
- Prepares payment invoices, performs data entry and generates payment vouchers; reconciles statements and vendor invoices.
- Performs payroll duties such as time and wage computation and leave accrual and usage; prepares personnel action forms; orders departmental and office supplies; prepares vouchers and makes purchases.
- Maintains stockroom including ordering, restocking inventory, bookkeeping, and bill paying.
- Prepares legal mailings/certifications as required by state and local laws; prepares letters and supporting documents for Board, Committee, or Hearing Body agenda items; arranges for meetings, conferences and hearings.
- May assign, instruct and check the work of others on a regular and on-going basis.
- In addition to the duties listed, individuals in this classification may also perform the duties of the lower level Office Technician classification series.
- Performs other related duties as required/assigned.
- High School Diploma or GED equivalent.
- Three (3) years of general office or related specialty work experience.
- May substitute coursework or training in office practices, secretarial science or other related areas for up to two (2) years of the required work experience.
- Knowledge of grammar, spelling and punctuation.
- Knowledge of file maintenance techniques.
- Knowledge of customer service techniques.
- Knowledge of terminology, and basic procedures in area of assignment.
- Knowledge of phone etiquette.
- Knowledge of modern office practices and procedures.
- Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
- Skilled in establishing and maintaining effective working relationships with co-workers, supervisors, officials and the general public.
- Skilled in creating and maintaining filing systems.
- Skilled in answering phones and greeting visitors.
- Skilled in applying customer service techniques.
- Skilled in preparing technical reports.
- Skilled in performing basic mathematical calculations.
- Skilled in using office equipment such as phones, copiers, calculators and fax machines.
- Skilled in using computer and related software applications.
- Skilled in advanced word processing.
- Ability to handle interruptions efficiently and effectively.
- Ability to assign and check the work of others.
- Ability to research and prepare technical reports.
- Ability to follow work direction.
Job Summary
Part Time
10/07/2022
10/11/2022
spokanecounty.org
SPOKANE, WA
500 - 1,000
2007
DAVID MUNDT
<$5M
Public Administration
Related Companies
About Spokane County
Our Mission Spokane County government is dedicated to enhancing and protecting the quality of life for all citizens through the pursuit of excellence in responsive, cost-effective and customer-driven services. Our Vision To be the state's flagship government agency renowned for innovative leadership and customer-oriented services aligned to community needs. What We Do Spokane County government serves all the residents of Spokane County. Our section on County Government Structure is provided to assist the public in understanding the scope of services provided at the county level. Within the bou...ndaries of Spokane County are numerous incorporated cities. Spokane County employs over 2,000 individuals to help meet the public needs of the 485,000 County residents. There are more than 50 Departments which provide a variety of services.
More
Show less
The job skills required for Administrative Support Specialist - 60% include Customer Service, Administrative Support, Data Entry, Word Processing, Analysis, Bookkeeping, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Support Specialist - 60%. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Support Specialist - 60%. Select any job title you are interested in and start to search job requirements.
If you are interested in becoming an Administrative Support Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support Specialist job description and responsibilities
They supervise or perform administrative, clerical and typing duties.
03/13/2022: Biloxi, MS
May support anyone from middle management to the chief executive officer.
02/01/2022: Portland, OR
They screen calls, manage calendars, make travel and meeting arrangements, prepare reports and financial data and train and supervise other support staff.
02/02/2022: Las Cruces, NM
Coordinate meetings and events, greet office guests and visitors, facilitate office travel and manage other administrative functions.
02/10/2022: San Diego, CA
Keeping an office organized and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers.
03/24/2022: Springfield, IL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support Specialist jobs
Complete an associate or bachelor's degree.
01/20/2022: Bellingham, WA
With data entry specialist certificate that covers computer basics, Excel and software applications.
02/04/2022: Portsmouth, OH
Typically have a strong customer service background and management experience.
01/27/2022: Poughkeepsie, NY
Requires a Certified Professional Coder (CPC) certification.
02/03/2022: Wilmington, DE
Need a bachelor’s degree and most need related work experience.
03/04/2022: Grand Forks, ND
Step 3: View the best colleges and universities for Administrative Support Specialist.
Similar Jobs
Popular Articles
