The Payroll Administrator assists the Payroll Manager with the dealership payroll process for 600 employees in two (2) locations. The ideal candidate should have experience working with time and attendance systems and a basic understanding of payroll, labor laws, and payroll taxes. The employee is responsible for tasks necessary to accomplish the organization's payroll processing objectives, including relationships with internal and external departments and agencies.

All Human Resources Staff must assist in interpreting and applying policy, as necessary. 

RESPONSIBILITIES:

• Responsible for the timely and efficient processing of the dealership's bi-weekly payroll
• Input New Hire data in Timekeeping and Payroll Portals
• Validate employee banking information is accurate for direct deposit setup
• Review and Maintain time records in Timekeeping Portals
• Runs and distributes daily reports to the Sr. Operations team, including actual vs. scheduled hours, overtime reports, etc.
• Verify attendance per dealership/site to Master records
• Prepare and run payroll and HR-related reports
• Process commission checks and bonus
• Prepares and submits payroll files
• Ensure Time Records are accurate before export to the payroll Portal
• Handle complaints or questions from co-workers and employees regarding discrepancies in clock-in time daily
• Process payroll, including updating employee numbers, hours, garnishments, etc.
• Complete wage statement requests
• Verify the employee's Termination date with the Area Manager and update the Timekeeping and Payroll portal with data.
• Update new job locations in Timekeeping and Payroll portals.
• Manage year-end W2 audit/corrections and distribution
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions
• Administers payroll processing, ensuring pay is processed on time, accurately, and in compliance with government regulations
• Provides accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates
• Prepares and maintains correct records and reports of payroll transactions
• Maintains compliance with federal, state, and local employment laws and regulations and recommended best practices; develops policies and practices to maintain compliance
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Other duties as assigned

POSITION QUALIFICATIONS:

• Proficient in relationship building and persuasion/negotiation
• Ability to work under pressure to produce quality materials within tight timeframes and simultaneously manage several projects. 
• Work requires a willingness to work a flexible schedule, Holiday Weekends if/when needed.
• Must be fully Bilingual having excellent communication skills, both written and oral 
• Self-motivated, disciplined, committed to quality, and a dedicated team player
• Professional demeanor, attire; professional phone skills
• Attention to detail, with solid time management and organizational skills 
• Extensive knowledge of compensation and benefits packages, policies, and legislation, preferably in FL
• Proficient in Office 350: Outlook, Excel, Word, Scanning, Proficient in ADP Workforce and ADP Payroll System
• A bachelor's degree in a human resource-related field and an associate degree in Accounting or Finance or equivalent experience
• Five (5) or more years of experience working in human resources
• Five (5) or more years of payroll processing experience
• Experience with Timekeeping systems and scheduling software a plus
• Support Dealership / HR Director - Weekend Task as assigned, As Required

SPECIAL CONSIDERATIONS FOR POSITION WORKING CONDITIONS/PHYSICAL EFFORT:
Working conditions are normal for an office environment. Work may require occasional weekend and evening work.