Overview

Under the direction of the Administration & Medical Staff Services Manager and in accordance to the Medical Staff Bylaws and Rules and Regulations, the Medical Staff Coordinator has oversite of physician credentialing, meeting preparation, and attendance and transcription of all Medical Staff meeting minutes. Is responsible for the flow of information to and from the Medical Staff.

Responsibilities

Manages Medical Staff credentialing; including, but not limited to, initial application process, recredentialing, and off-boarding of practitioners. Has oversite of the Credentialing Verification Organization (CVO) to ensure all aspects of credentialing are up to date and in compliance with the Medical Staff Bylaws and Rules.

Manages all Medical Staff meetings, including scheduling, agenda preparation, meeting flow, attendance tracking, information dissemination, and minute transcription. Ensures all follow-up items are documented and disseminated accordingly.

Develops, maintains, and coordinates medical staff processes for practitioner on-boarding, temporary privileges, proctorships, and communication of changes to medical staff privileges to the departments in a timely fashion.

Develops, maintains and coordinates medical staff data bases for compliance with required health screening information, annual dues payment, medical staff status compliance and designated Quality Assurance & Performance Improvement (QAPI) items.

Ensures compliance with regulatory agencies in regards to credentialing and medical staff functions, while developing and maintaining a working knowledge of the statues and laws.

Works effectively with the Quality Department to identify and revise necessary policies and procedures, Bylaws and Rules and Regulations as needed. Ensures that all updates adhere to both the medical staff Bylaws and Rules and Regulations but also the Board of Directors approval process.

Composes correspondence to and from the medical staff. Including letter writing for legal, licensing, and accreditation from the Medical Staff, Chief Medical Officer or Chief of Staff.

Communicates closely with the Chief of Staff regarding medical staff meetings, issues, and compliance. Works with the Chief Medical Officer on quality improvement, regulatory compliance and effective communication between medical staff and administration.

Qualifications

Education: Associates degree in a related field; or an equivalent combination of education, training and experience necessary to meet the requirements of the position.

Experience: Minimum two (2) years of Medical Staff Credentialing experience as well as previous experience with executive and/or physician coordination and communication.

Licenses & Certifications: Certified Provider Credentialing Specilist (CPCS) or Certified Professional Medical Services Management (CPMSM) 

Required Skills & Knowledge: Excellent organizational skills with a high-level of verbal and written communication experience and ability; ability to coordinate multiple tasks simultaneously and manage priorities and workflow. A working knowledge of Medical Staff regulations and functions. Maintain a high degree of confidentiality. Ability to be flexible in a fast paced environment. Proficiency in Microsoft Office Suite, medical terminology and database maintenance. Experience in supporting executive level professionals, extensive calendaring and project management.