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SMSCANDIDATEPORTAL is Hiring a Management and Program Analyst I Near Washington, DC
SpecPro Management Services, LLC is seeking a Management and Program Analyst I to support the The Bureau for Legislative and Public Affairs (LPA), USAID Provide centralized webTA timekeeping for the Bureau.[RS1] May assist with all aspects of employee onboarding which may include, but not limited to, new employee orientation-related tasks and coordinating with other LPA teams. Serve as a purchase cardholder for LPA, with authority to procure goods and services within the “micro-purchase” threshold or single purchase limit. Acquire a working knowledge of U.S. Government purchase card process and procedures, including completing requisitions in LPA’S financial planning system, as appropriate, and in Agency’s acquisition and assistance system. Maintain complete files of credit card purchases from initiation of request to receipt of goods or services; maintain a list of all credit card purchases by fiscal year in accordance with Agency requirements. Draft a variety of documentation, correspondence and reports involving both technical and specialized terminology. Perform independent research and gather background information as needed. Ensure that all appropriate approvals for staffing actions are requested and received in a timely manner. Draft recurring reports based on collected data or formalized databases. Process contract actions in agency procurement systems and financial systems. Assist AMS team members in providing advice and guidance to assist LPA regional and technical teams in development of statements of work for civil or foreign service positions, processes and procedures. Serve as the primary point of contact for all AMS requests, including, but not limited to, ServiceNow, facility, and security clearances, ensuring that all requests meet the Agency standards and appropriate regulations. Provide advice to office personnel regarding status of request and the necessary documentation required. Maintain documentation regarding status of security clearances, requests for clearances, and expirations of current clearances. Update the AMS request and security clearance tracking spreadsheets as necessary. Prepare memorandums requesting approval of security clearance upgrades or requesting transfer of security clearances. Prepare necessary paperwork and facilitate the processing of requests for new badges or replacement of lost badges. Manage the office’s workstation assignment charts and assist in preparing staffing charts and tables for LPA and in response to LPA and Agency data calls, as necessary. Address facilities issues and requests. May assist with all aspects of employee onboarding which may include, but not limited to, account creations, remote token requests, and new employee orientation related tasks. May serve as LPA’S Telework Liaison Officer and coordinate required tasks with other LPA offices. This shall include monitoring USAID’s telework policy and maintaining the telework agreements. Maintain spreadsheet on computer access accounts; notify LPA’S computer support team of updates to account information to ensure accounts of valid users are kept active at all times. Maintain and update internal databases on LPA personnel, including non-direct hires and direct hires. Maintain and update the records for LPA personnel in the Agency’s web-based personnel tracking system (i.e., WebPASS). Recognize and resolve problems that impede the process of completing actions within the area of responsibility, and keep the AMS Team Leader informed at all times of the status of assigned tasks, and any potential problems that might arise that would require higher level intervention. Develop and implement a standardized filing system to ensure that the AMS Team files and records are in compliance with the agency guidance and procedures. This may include, but is not limited to, managing the AMS Team’s electronic databases (i.e., WebTA, Sharepoint) and shared drive folders. Assist in responding to Bureau or Agency data calls relating to resource management, space, security clearances, teleworking and other administrative issues. As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided. Requirements: Bachelor's degree plus three (3) years of experience working in management, human resources, business administration, administrative support services, and/or a related field. Experience with MSWord and Excel is required. OR Master’s degree in management, human resources, accounting, international relations, humanitarian assistance, international development, and/or a related field plus two (2) years of experience working in management, human resources, business administration, administrative support services, and/or a related field. Experience with MS Word and Excel is required. OR High School Diploma and at least seven (7) years of experience working in government, a large organization, or a business setting, with responsibilities related to procurement, human resources, and other administrative support services. Must be proficient in Microsoft Word, and in preparing and manipulating Excel spreadsheets. Management Services Experience Experience with federal or corporate administrative management systems and/or processes. Experience with supporting an organization using management and/or human resources systems. Experience with processing transactions in and preparing reports regarding procurement, staffing, organizational policies, building services, and/or other administrative services. Experience researching, reviewing, evaluating, analyzing work processes and policies of an organization. Experience in drafting management or administrative documentation, correspondence, and/or reports. Experience conducting independent data queries and analysis across multiple systems, using data to respond to ad-hoc inquiries or routine reporting requirements. Experience communicating complex concepts to an audience of non-administrative management professionals, using a variety of presentation formats. Expertise in analyzing and presenting data using MS Excel and MS Word. Teamwork and Problem-Solving Experience serving on a cross-functional team that shares workload; working as part of a team in a dynamic, fast-paced, and demanding environment; contributing to team-building and team results. Experience establishing and maintaining positive working relationships; facilitating amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective. Experience interacting effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments; Demonstrated skills and/or experience in developing trusting, productive working relationships with key stakeholders, subordinates, colleagues, and supervisors to achieve goals and objectives.
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