SpecPro Management Services, LLC is seeking an Executive Assistant to provide executive-level administrative support for USAID/OSDBU, which includes provision of all aspects of administrative management, correspondence, and record management as requested by USAID/OSDBU. Essential Duties/Tasks and Responsibilities: Providing scheduling, organizational, and logistical support for OSDBU leadership staff in regards to meetings and workshops, conferences, and retreats, Preparing talking points, briefing papers, and official correspondence; distributing correspondence and program documents. Maintaining contact lists, visitor lists, and calendars. Preparing materials in support of OSDBU leadership for key meetings, events, conferences, travel, etc. by coordinating with office directors and other appropriate parties on briefers and pre-briefs. Reviewing documents and correspondence for format, grammar, content, and messaging prior to obtaining Office leadership signature and Bureau clearances. Maintaining electronic files in compliance with Agency policy. Managing schedules for OSDBU leadership staff. Logging, processing, tracking, and filing all incoming and outgoing correspondence. Receiving and responding to incoming calls and visitors. Ensuring that briefing and nightly folders for OSDBU leadership contain all relevant information for the following day’s events and activities. Drafting emails for OSDBU leadership in response to correspondence. If requested, represent the OSDBU Front Office in the Administrator’s scheduling meetings. Arranging travel, including itineraries, transportation, and lodging; assisting in the preparation of travel authorizations and vouchers. As needed, accompany USAID Bureau staff on local, domestic or overseas travel to provide administrative and logistics support. Serving as alternate Point of Contact (POC) for scheduling and coordinating with the Administrator’s Office. Communicating regularly with all OSDBU staff to ensure they are aware of major meetings, scheduling changes, and deadlines. Minimum Requirements: Strong communication skill both verbal and written Ability to organize and plan with a high level of detail. Proficiency in the use of Google and Microsoft Office Suite is required. Fluency in English Education: Bachelor’s degree from an accredited college or university in a relevant field, (e.g., international development/relations, public administration) and 3-4 years of professional experience, OR High School diploma and 7 years of professional experience. Working Environment: Work is typically performed in an office environment Supervisory Responsibility: This position does not have supervisory responsibilities. Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs. Travel: International, local or domestic travel may be required.