An Inventures Program Manager provides services to Inventures technology alliance and association management clients by supporting and interfacing with the Executive Director (an Inventures employee or client staff), the client Board of Directors, and client Committee/Working Group Chairs as needed. The Program Manager acts as an overall coordinator of client activities and as a go-between between the client and Inventures staff providing other services to the client.

An Inventures Program Manager essentially serves as a project manager, but for multiple projects that are executing simultaneously. Good communication skills – both oral and written – are necessary. In addition, must have computer skills such as MS Office products, communications tools, and others.

Program Managers typically provide the following types of job functions to clients (as needed):

Board of Directors Administrator:

• Meeting and agenda coordination
• Track action items and deliverables and produce the meeting minutes for each Board meeting (in collaboration with the Executive Director)
• Provide secretariat support services including preparation of meeting materials, agenda, meeting minutes and action item tracking for Board face-to-face meetings and teleconferences each year
• Generate monthly reminders of action items to action item owners
• Annual coordination of Board nomination and election process; assist members with Board application process; assist new Board members with on-boarding process
• Manage operational calendar including key events, dates and milestones

Committee/Working Group Chair Support – Provide administration support for client committees that will vary based on the client – including:

• Serve as the single point-of-contact for committee chair(s)
• Committee meeting and agenda coordination
• Coordinate meeting logistics
• Participate in meeting
• Prepare and distribute meeting minutes
• Track action items and deliverables
• Activity management such as project management, activity calendaring and tracking and reporting
• Calendar management
• Annual/regular Member Meeting support such as agenda development and coordination with the Executive Director, President and Committee Chairs
• Provide Committee Chair with periodic financial updates and assist with budget evaluation and planning

Specific responsibilities of an Inventures Program Manager include:

• Serve as the single point-of-contact into Inventures for the Business Operations Services team providing membership and financial management services provided to our clients
• Manage product certification process, if required
• Follow and manage client specific operational guidelines to ensure legal compliance and maintain quality
• Support the activities of the client Board of Directors including regular meetings, strategic initiatives, legal issues, financial planning, membership growth and retention activities, and other special projects (with the Executive Director )
• Recommend and implement necessary and/or appropriate organizational policies and procedures (in collaboration with the Executive Director)
• Create and maintain member portal/workspace document repository folder structure
• Coordinate with key stakeholders (Treasurer, Committee Chairs, etc.) to develop annual budget
• Create and update reporting templates such as client health/status dashboards, committee reporting templates, etc.
• Organize and maintain the organization’s legal documents including bylaws, IP policy, membership agreement, and/or license agreements
• Evaluate tools on a periodic basis (document management systems, membership management, web conferencing, etc.) and provide recommendations to the Board
• Create, maintain and deliver new member materials
• Contribute to, or lead development of member newsletters
• Distribute monthly client reports to Board, and other interested parties
• Assist with special projects and initiatives (document archives, membership recruitment and retention programs, etc.)
• Create announcements and interface with membership on behalf of the client