Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance
Paid Personal Leave (up to 25 days after 3 years of service)
403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution)
Working Hours: 40 hrs week; Mon-Fri; 8am-5pm
**Medical Scanning Experience is preferred **
Responsible clerical and administrative support work in maintaining client records for the agency. Involves responding to requests for the release of information, maintaining client records, retrieving records, assembling records, and scanning records.
Possession of a high school diploma or General Education Diploma/GED required. One (1) year of experience in medical recordkeeping or file maintenance; or any equivalent combination of training and experience which provides the following knowledge, skills, and abilities:
Knowledge of practices and methods of records retention in the medical field; knowledge of rules and regulations regarding the legal release of confidential records and the ability to demonstrate compliance.
Knowledge of modern clerical office procedures and practices.
General computer operating skills including word processing, spreadsheet, email and database applications.
Ability to multitask while maintaining attention to detail of each task.
Ability to process or understand technical manuals and learn new techniques quickly.
Ability to plan work flow and implement appropriate actions.
Ability to enter and retrieve information from a computer system; operate modern office machines.
Ability to establish and maintain effective working relationships with other employees, medical and clinical professionals, clients, and the general public.
Ability to communicate effectively both orally and in writing.
Sorts and files all medical record documentation in client files, maintains records, retrieves client records for all departments and satellite locations.
Assembles all necessary documents in chronological order for the record.
Researches client names or other identifying data on the computer to determine pertinent information, pulls records for clinic operations, routes records as requested and documents record removal through barcode or our guide system; responds to requests from staff for record information. Documents the release of information.
Responds to in-person, telephone, and written records requests; processes subpoenas, court orders, and client requests for records; verifies status of release forms prior to releasing records and follows proper procedures for the release of information.
Identifies the appropriate documents for the scanning process.
Removing all staples, paper clips, tape or other impediments to the scanning machine from the paper records.
Rotates, positions, sorts and assures all portions of the documents will be visible by the scanning machine.
Looks up identifying information in database records for generation of identification sheets.
Inputs indexing information into software application and prints and files indexing sheets into paper records.
Performs quality assurance checks on scanned documents to assure that no pages are missing or improperly scanned and by verifying content located in the electronic record.
Maintains a daily productivity log of scanning and indexing activities.
Travels to satellite offices and audits medical records for quality of content and completeness; trains satellite support staff on records policies and procedures and monitors compliance accordingly.
Prepares reports related to the work.
Performs other related duties as assigned.
Makes commitment to SMA’s mission and core values the SMA Way
Abides by principles of EEO compliance and a workplace of dignity and respect.
Works cooperatively in a group/team setting.
Shows respect to others.
Takes guidance and direction from supervisors.
Arrives/Reports to work on time and ready to work
SMA Healthcare, Inc. is a tobacco and drug-free workplace.
EEO Employer W / M / Vet / Disabled
HeadquartersDAYTONA BEACH, FL
Size200 - 500
Revenue$50M - $200M
About sma healthcare
SMA Healthcare is proud to be a leader of behavioral healthcare services in our communities. SMA serves Volusia, Flagler, Putnam and St. Johns Counties and has over 50 years of experience in the industry. SMA provides a full continuum of exceptional and comprehensive services for individuals suffering from mental illness and/or addiction. Services include our Access Center 24/7 for information and referral, crisis services, detoxification, outpatient and residential services, supporting housing, prevention programs and community outreach and education. SMA's services are provided by a group of ...
compassionate and committed professionals, using evidence-based treatment practices and models. The agency is led by a dedicated and professional executive management team, as well as an engaged volunteer Board of Directors. Our governing Board consists of a large group of individuals with diverse backgrounds and expertise and a passion for helping those in our communities.