Overview

The Project Administration will support project activities, including contracts, certified payroll and monitor project progress and address potential issues. For this role, you will work with a team of Project Managers, so good communication and collaboration skills are essential.

Responsibilities

• Ensure weekly certified payroll has been distributed to general contractors/owners, updated in necessary tracking spreadsheets.
• Maintain & update annual prevailing wage rates for each project.
• Review contracts and ensure proper approvals are obtained.
• Complete additional paperwork as required including but not limited to: sub/supplier listing, W-9, company contact listing, supplier waivers, lien waivers for payment.
• Track monthly billing during the cycle to stay on track with over/under analysis.
• Request insurance certificate from company insurance service assistant.
• Request payment & performance (P&P) bonds as needed.
• Set up customer account in ERP system (TRX).
• Create billing in TRX and ensure pay applications are submitted to general contractor prior to due dates.
• Complete stored paperwork and email to general contractor prior to submitting application for payment.

*The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands.

Ideal Candidate Will Possess the Following Skills and Abilities

Education: BS Degree

Experience: 0-2 years of experience

Competencies: Teamwork, Time Management