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Executive Assistant

Chicago, IL | Full Time
Expired

Job Description

We are Community Partners.

We are Opportunity Creators.

We are Responsible People.

We are Entrepreneurial spirits.

 

WE are ShopCore.

 

Guided by our C.O.R.E principles and the support of Blackstone, ShopCore has set themselves apart from the competition. An industry leader in the commercial real estate market, ShopCore has over 100 shopping centers covering approximately 20 million square feet in over 18 states across the United States. Due to tremendous growth, we’re hiring!

 

We are seeking an Executive Assistant (EA) to provide administrative and project support to multiple ShopCore executives.  The EA acts as primary point of contact for internal and external constituencies on all matters relating to their assigned group of executives. The EA will be a highly self-motivated professional, capable of managing their workload, and prioritizing tasks in a fast-paced corporate environment. Also, they will work under pressure, at times, to handle a wide variety of activities. The EA understands that confidentiality and discretion are key to their role within the company. 

 

What you will do:

  • Organizes executives’ days by managing calendars and scheduling appointments to create win-win situations for access to the executives.
  • Provides a bridge for smooth communication between executives and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
  • Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, then following up in a timely, appropriate manner.
  • Provides leadership to build relationships crucial to the success of the organization; moreover, manages a variety of special projects for executives, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting general correspondence, memos, and letters, many of which are confidential in nature.
  • Overseeing all calls to ensure they are routed to appropriate executive and that messages are returned; and other tasks that facilitate the executives’ ability to effectively lead the company.
  • Prioritizes conflicting needs; handles all matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline requirements.
  • Assists in the preparation of packages and requests for information.
  • Creates and maintain files, databases, and spreadsheets.
  • Coordinates travel arrangements, compiles documents for travel related meetings and prepares Travel and Expense reports. 
  • Opens and distributes incoming mail to appropriate executives.
  • Creates and updates presentations including charts, tables, graphs, while utilizing various software programs.
  • Processes invoices for payment, after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
  • Prepares agendas, notices, and minutes for meetings.
  • Handles all aspects of event planning for team meetings, dinners, and social events.

What you should have:

 

Required: 

  • Bachelor's degree or 5 years' experience in lieu of degree
  • 3 years' experience as an Executive Assistant at a mid or large sized corporation.
  • Strong knowledge of MS Office products, particularly Outlook, PowerPoint, Word, and Excel; adept with other general office technology.
  • Effective written and verbal communication skills.
  • Exceptional organizational skills; ability to perform and prioritize multiple tasks seamlessly with a high attention to detail.
  • Balances being a consummate team-player while being resourcefully autonomous.
  • Exemplary follow up skills; inspires trust that tasks and priorities will be met/exceeded.
  • Strong interpersonal skills; builds relationships with all levels of stakeholders inside and outside the company.
  • A proactive problem-solver coupled with short and long-term decision-making skills.
  • Effectively manages various/competing demands; prides themselves in best-in-class customer/client service and responsiveness.
  • Strives for, and achieves, high-performance goals; relishes meeting/exceeding deadlines in a fast-paced company culture.
  • A forward-looking, solution-oriented administrative professional that actively seeks out and implements job-related process improvements.
  • Always maintains a friendly and professional demeanor.

 

Preferred:

  • 2 years' experience as an Executive Assistant to C-suite professionals at a mid or large sized corporation.
  • Acts with discretion; ability to handle confidential information.

 

What we offer:

 

We are a driven organization with teammates who are supportive, collaborative, and encourage different perspectives. We don’t take ourselves too seriously, but we take our work seriously. We stock our offices with snacks, drinks, and games!

 

You will also have the opportunity to contribute to our teammate led committees, including our Diversity, Equity & Inclusion Committee that champions and fosters an inclusive and diverse professional environment, SEED - our female-focused program designed to foster professional and personal growth, and CoreGiving, a nonprofit that lies at the heart of our organization, founded by ShopCore and laser-focused on fighting food insecurities & childhood hunger.

 

We are committed to sustaining this environment and a spirit of partnership with the communities in which we operate. We are dedicated to protecting the environment and to improving the lives of those around us. We derive satisfaction from knowing that our charitable efforts and sustainability initiatives leave our communities better than we found them.

 

And of course, we offer competitive pay and a full slate of benefits.

 

If any of this sounds interesting, apply today, and come grow with us!                  

 

                                     

EEO Statement

Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email talent@revantage.com.

 

#LI-TH1 #LI-Hybrid

Skills for Executive Assistant

The job skills required for Executive Assistant include Presentation, Leadership, PowerPoint, Initiative, Confidentiality,and Problem Solving etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.