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Operations Administrative Assistant
Full Time 6 Months Ago
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SBS Group of Companies is Hiring an Operations Administrative Assistant Near Saint Paul, MN

SBS Transportation is seeking an Administrative Assistant to help our Operations team with various transportation industry tasks to support Dispatchers, Drivers, Operations Managers, Fleet Managers and more! 

Job Overview: This position is responsible for accurate invoice processing including verifying charges and making sure all documents are scanned prior to the load approval. Responsible for sending of all Balance due invoices and any statements on specific customers to keep their accounts current making sure to pay close attention to communications to ensure that the needs of the customers are met regarding any accounting or billing issues.

Responsible to ensure specific customers paperwork is being scanned and making sure to classify paperwork for digital storage and that the billing backup is accurate per load. You will verify charges, input data such as appointments and delivery details along with unload PODs on Customer portals. When necessary, upload the Rail in/out gates from Railroad websites or emails when needed.

This position is responsible for ensuring that business operations are accomplished effectively and efficiently. Review and assess processes to determine if there are ways to improve efficiency for processes.

This role is offered on a Monday-Friday basis during regular business hours (estimated 7am-3:30pm schedule) and starts at $18-$24 per hour depending on experience. 

Responsibilities and Duties:

  • Reviews loads/transactions and related documents to verify completeness and accuracy of customer documents such as invoices and/or statements
  • Scan and classify paperwork for digital storage and confirm charges on loads for invoice processing
  • Enter appointments/delivery data, verify charges and upload POD paperwork to Customer portal
  • Following established procedures, complete complex assignments and resolve customer concerns that require investigation or research and pay close attention to the communications with customers.

Required Skills/Abilities:

  • Proficiency in Microsoft Office programs such as Outlook, Word, Excel
  • Great organization skills and strong attention to detail
  • :Strong numerical aptitude with accurate data entry skills
  • Great interpersonal and customer service skills
  • Excellent written and verbal communications and time management skills
  • Skill in handling fast paced environment, multitasking and high volume
  • Working knowledge of PC and the ability to learn new software programs
  • Problem solver and collaboration skill
  • Communicate with senior management regarding activities to help mitigate organizational loss or impact and ensure customer satisfaction

Education and Experience:

  • 2 years of office support, administrative assistant, accounting, or like-kind experience

PM21

Job Summary

JOB TYPE

Full Time

POST DATE

09/22/2022

EXPIRATION DATE

12/12/2022

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The job skills required for Operations Administrative Assistant include Customer Service, Microsoft Office, Attention to Detail, Data Entry, Time Management, Accounting, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Operations Administrative Assistant positions, which can be used as a reference in future career path planning. As an Operations Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Administrative Assistant. You can explore the career advancement for an Operations Administrative Assistant below and select your interested title to get hiring information.

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If you are interested in becoming an Operations Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Operations Administrative Assistant job description and responsibilities

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

02/04/2022: Pine Bluff, AR

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

02/14/2022: Champaign, IL

Develop and update administrative systems to make them more efficient.

03/22/2022: Middlesex, NJ

The Administrative Assistant helps to maintain property operations, and assist with day to day operations of the camp store.

03/10/2022: Cedar Falls, IA

Administrative assistants may also be required to be efficient at networking.

02/10/2022: Knoxville, TN

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Operations Administrative Assistant jobs

Administrative assistant programs usually take about one year and are often at 2-year community colleges and vocational schools.

01/23/2022: Nashua, NH

Training requirements for an administrative assistant can vary from one employer to the next.

04/17/2022: Medford, OR

Administrative assistant certification typically takes 5 to 16 months to complete.

02/21/2022: Anderson, IN

Being an administrative assistant requires strong communication skills.

04/04/2022: Vincennes, IN

Essentially, critical-thinking skills can be a priority skill set to have when working as an administrative assistant.

03/23/2022: Jackson, MS

Step 3: View the best colleges and universities for Operations Administrative Assistant.

Butler University
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