130 Executive Assistant to the CEO Jobs in San Jose, CA
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San Jose ConservationCorps is Hiring an Executive Assistant to the CEO Near San Jose, CA
- The complete responsibility of CEO calendar, meetings, and meeting briefs/agendas (including maps and other attendee information), correspondence (regular mail and e-mail), and contacts in an accurate, professional, and timely manner;
- Closely monitor and prioritize all inbound information (emails, calls, etc.) and tasks for the CEO;
- Regularly draft emails and correspondence and take minutes at meetings. Edit letters and emails drafted by the CEO as needed;
- Support Board of Directors, committees, and members by coordinating schedules, taking board minutes, maintaining legal records, and other administrative tasks;
- Maintains Company organization charts and the staff directory updates;
- Regularly interact with other executives, elected officials, and their staff to coordinate meetings with the CEO, assemble documents, and assist with cross-functional projects;
- Manage travel arrangements and prepare and process expense reports for Executive Team. Manage agency-wide travel arrangements and ensure proper approvals are obtained;
- Prepare timely reports, agendas, and presentations for staff functions, and other meetings, and maintain records and files of current and past projects, operations, and decisions;
- Process and responds to all documents requested by outside agencies regarding employment verifications;
- Assist with the planning and coordination of special projects and events;
- Provide support to other Executive Team members including scheduling appointments and other administrative tasks as needed;
- Provide administrative support and office administration tasks as needed, i.e., telephone coverage, copying, mail, etc.;
- Participate in agency Program Quality Improvement activities and initiatives;
- Participate in agency Safety initiatives and proactively report safety issues to management immediately
- Regular attendance is a requirement of the position;
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies;
- Other duties as assigned.
- High school diploma;
- At least 3 years of experience supporting executives and their teams;
- Excellent attention to detail, multi-tasking, organizational, interpersonal, writing, and verbal communication skills are essential;
- Experience interacting with and supporting the Board of Directors or government commissions;
- Strong computer systems experience including expert level in Microsoft Word, Google docs, Google Calendar, Adobe Acrobat, PowerPoint, Excel, and the ability to learn other programs quickly;
- The judgment to prioritize duties during periods of high activity required;
- Ability to maintain a high level of discretion, confidentiality, and professionalism;
- Valid California driver’s license with access to a personal vehicle with current insurance that can be used for company business;
- Fingerprinting/background check as required by the Department of Justice and/or Title XXII regulations.
- Salary range from $25.50 - $31.25. The salary is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.
- 403(b) Retirement Benefits with up to 3% employer match after 1 year of service
- Credit Union and Employee Assistance Plan
- Medical, Vision, Dental, and Life Insurance
- Holiday, Vacation, and Sick Pay
- Subsidized annual Eco Pass
Job Summary
Full Time
10/01/2022
11/03/2022
The job skills required for Executive Assistant to the CEO include Administrative Support, Presentation, PowerPoint, Initiative, Confidentiality, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant to the CEO. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant to the CEO. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant to the CEO positions, which can be used as a reference in future career path planning. As an Executive Assistant to the CEO, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant to the CEO. You can explore the career advancement for an Executive Assistant to the CEO below and select your interested title to get hiring information.
If you are interested in becoming an Executive Assistant CEO, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Assistant CEO for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Assistant CEO job description and responsibilities
A CEO executive assistant keeps track of the busy chief executive's calendar.
02/19/2022: Houston, TX
Executive assistants capable of cultivating this skill have the potential for empathy, critical thinking, and a desire to understand others.
01/22/2022: Temple, TX
The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
01/03/2022: Pittsfield, MA
The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members.
03/01/2022: Eugene, OR
Works directly with the Board Executive and Finance Committees.
02/19/2022: Orlando, FL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Assistant CEO jobs
A good executive assistant must be able to anticipate what their executive needs to know and by when.
12/16/2021: Helena, MT
Ability to speak effectively among executives, clients, customers, and employees.
01/28/2022: Richmond, VA
Learn about the education and preparation needed to become an executive assistant.
03/04/2022: Helena, MT
Get the right training and work experience.
03/04/2022: Lebanon, PA
Make tomorrow’s to-do list before leaving the office.
12/28/2021: Bergenfield, NJ
Step 3: View the best colleges and universities for Executive Assistant CEO.
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