The Grants Administrator is responsible for all aspects of grants and contracts administration for the health center. This position provides administrative support and compliance functions for all grants and contracts awarded to SFCHC in order to plan, coordinate, and implement program/department goals and objectives. The Grants Administrator is responsible for management and maintenance of all contract files; development of spreadsheets for program analysis; communication with various staff members at all levels; supporting all proposal and grants/contracts application processes; and the coordination and preparation of monitoring and maintaining compliance with all grants and contracts awarded to SFCHC. This position reports to the Chief Executive Officer. 

Major Responsibilities:

Contract Reporting, Monitoring, and Renewals

• Leads preparation and planning of program budgets and budget modifications to external funding agencies.
• Leads all contract application and renewal submissions.
• Leads, with the support of program managers/department directors, the development of strategic program narratives, progress reports, and final reports that will be submitted to external funding agencies.
• Assists program managers/department directors in documenting program goals and objectives and evaluating and reporting on program progress.
• Assists program managers/department directors in planning, developing, implementing, evaluating new grants and contracts awarded to the organization.
• Leads the coordination and preparation of federal, state and local government contract renewal applications; works directly with program managers/department directors and the finance team to ensure submissions meet funder requirements.
• Leads the coordination and reporting of contract deliverables to external funding agencies.
• Maintains and ensures compliance with all contract requirements in collaboration with program managers/department directors
• Maintains and manages all program correspondence with external funding agencies – keeping up to date grant files for program compliance.
• Participates in all related finance and grant team meetings. 
• Provides recommendations to immediate supervisor on how to resolve program barriers, issues, and program constraints.
• Serves as a liaison and point of contact between program managers/department directors and external funding agencies.
• Stays well-informed of all regulatory contract compliance related to city, county, state, and federal requirements. 

Planning & Analysis

• With finance, develops public contract revenue projections annually, as needed.
• With program staff, develops ongoing analysis of contract progress to inform overall agency planning and decision-making.
• Maintains “contract tracker” in response to multiple external RFPs and reports to ensure timely submission of reports, meeting and complying with all external deadlines, and projecting workload across development staff, consultants, and directors. 

Departmental Support

• Supports and helps foster a team environment; demonstrates cooperative behavior with supervisor, colleagues, patients and other members of the community.
• Ability to motivate and maintain effective working relationships with colleagues from diverse cultures.
• Other duties as assigned by supervisor. 

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university in Non-Profit Management, Business Administration, Health Care Administration and/or any combination of education, training and experience in a related field.
• Knowledge and experience in contract management that includes budget modifications and reporting.
• Knowledge of city, county, state and federal contracting requirements.
• Demonstrated ability to manage time, interpersonal relationships, resources and organizational information.
• Demonstrated ability to interpret contract requirements and policies and procedures and to monitor and track contract deliverables.
• Demonstrated ability to exercise sound independent judgement.
• Demonstrated ability to communicate in a clear, concise and effective manner verbally and orally.
• Demonstrated strong planning and organizational skills with high attention to detail and follow through.
• Demonstrate the ability to multitask and prioritize appropriately.
• Demonstrated belief in the organization’s mission and the ability to articulate this vision to external partners, funders, and the general community.
• Excellent Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Ability to work special events hosted by the organization on some evenings and weekends, as necessary (may increase seasonally).
• Ability to lift weight up to 25 pounds.
• Fully vaccinated against COVID-19, complete with booster shot(s) and able to show proof of vaccination
• Up-to-date with vaccinations, especially seasonal flu shot vaccine
• Proof of TB clearance (issued within the past 12 months or less) 

Preferred Qualifications:

• Experience in contract and program management within the HIV/AIDS, health center/FQHC, and/or social services preferred.

Location: 

San Francisco, CA