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Executive Assistant
$78k-101k (estimate)
Full Time | Temporary | Part Time 3 Months Ago
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Saint Peter's Healthcare System is Hiring an Executive Assistant Near Brunswick, NJ

Saint Peter's Department of Administration is seeking a Senior Administrative Assistant to join the team!

A Senior Administrative Assistant will provide support to members of the Senior Leadership Team at Saint Peter's Healthcare System as well as other members of C-Suite in the Department of Administration.

You will:

  • Support the Vice Presidents in Administration by performing a variety of executive, secretarial, and administrative functions.
  • Maintain calendars of the Vice Presidents; schedule meetings, events, interviews, and appointments, reserve conference rooms; coordinate travel arrangements etc.
  • Compose, type and format correspondence memos; prepare meeting materials; forms, spreadsheets, tables, charts, and presentations which are often confidential in nature.
  • Accept receipts and invoices for expenditures for VPs authorization; reconcile expenses and prepare vouchers for payment; open, sort and screen incoming mail within an appropriate timeframe.
  • Provide support for Board-related activities including, attend meetings, take, prepare, and distribute meeting minutes as required, and upload documents to a meeting information portal.
  • Answer VPs telephones, using judgement and discretion, screen the calls and take detailed messages.
  • Assist with the contract execution process and special projects as needed.
  • Plan and organize workload to ensure established priorities are met.
  • Manage Department Payroll utilizing KRONOS software.

You need:

  • Associates degree or equivalent experience; 4-year degree preferred.
  • Minimum of 5 years Administrative Assistant experience preferred in a Healthcare.
  • Attention to detail, good judgement, and the ability to handle issues and information in the most confidential manner.
  • Excellent written communication skills to compose, type, edit and proof business correspondence and prepare reports.
  • Proficient in the use of Microsoft Office Suite, specifically Word, Excel and Outlook, as well as One Drive, MS Teams, Drop Box, and Zoom.
  • Strong interpersonal skills to deal effectively and courteously with a diverse group of internal callers, doctors, patients, and visitors as well as external contacts.
  • The ability to prioritize conflicting needs, handle matters expeditiously, and proactively.
  • The ability to follow through on projects to successful completion.

Pay Grade: 119

Job Types: Full-time, Part-time, Temporary

Pay: $46,000.00 - $73,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • New Brunswick, NJ 08901: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • How many years of Executive Assistant Experience do you have in Healthcare, supporting C-Suite level?
  • Are you proficient in Microsoft Excel?
  • Do you have experience taking Meeting Minutes?
  • Are you comfortable handling heavy Outlook Calendar?
  • Are you comfortable with commuting to New Brunswick, NJ? This is an on-site opportunity.

Experience:

  • Microsoft Excel: 2 years (Required)
  • Zoom: 1 year (Required)

Work Location: One location

Job Summary

JOB TYPE

Full Time | Temporary | Part Time

SALARY

$78k-101k (estimate)

POST DATE

12/09/2022

EXPIRATION DATE

01/07/2023

WEBSITE

www.saintpetershcs.com

HEADQUARTERS

Helena, Montana

SIZE

1,000 - 3,000

CEO

Tom Fasolo

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About Saint Peter's Healthcare System

Saint Peter's University Hospital, a member of Saint Peter's Healthcare System, is a 478-bed acute-care teaching hospital sponsored by the Roman Catholic Diocese of Metuchen. Saint Peter's is a state-designated children's hospital and a regional perinatal center with a Level III Neonatal Intensive Care Unit, and is a regional specialist in diabetes, gastroenterology, oncology, orthopedics, and women's services, including the delivery of 5,400 newborns each year. The hospital offers a midwifery service and the new state-of-the-art Mary V. O'Shea Birth Center. Saint Peter's is a sponsor of resid...ency programs in obstetrics and gynecology, pediatrics and internal medicine, and is a major clinical affiliate of Rutgers Biomedical and Health Sciences. More
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