FPD objectives and practices that are used to ensure adherence of State Department and Office of Management and Budget policy that involves obligating and recording Economic Support Funding and other Foreign Assistance transfer funding to include by not limited to receiving funds from regional bureaus and other Federal Agencies
Essential Job Functions (including but not limited to):
▪ Serve as Key point of contact in aiding Assist in the oversight and management of an estimated budget of $80M in Economic Support Funding (ESF) that usually transfers into DRL accounts during 3rd quarter and 4th quarter
▪ Provides assistance to the Finance Manager in managing and coordinating the ESF program funding portfolio.
▪ Serve on the team of experts in the field finance and budget and Assist the Financial Management Division in managing a budget of over $350M in program funding in a highly tasked and challenging environment in the Executive Directorate.
▪ Monitor budget execution of the Economic Support Fund (ESF) payment drawdowns to ensure program objectives are met by the grant officer representative (GOR) such a required financial and performance reports.
▪ Draft correspondence to report financial findings on account discrepancies for review by Chief Budget Officer and Finance Manager when applicable.
▪ Initiate A4B document types within the Global Financial Management System, that are used to support the reclassification requests that are submitted quarterly to the Budget and Planning office to seek the Office of Management and Budget approval to extend the
obligation authority of appropriated funds.
▪ Liaise with offices involved in financial review of reports and acquisition documents that contain foreign assistance program funding
▪ Skillfully communicate verbally and in writing to provide briefings, status updates, and advice upon request to the other Finance-Program unit staff within FMD and senior personnel on any ESF account issues
▪ Prepare responses to auditor inquiries on prior year accounts and oversee the portfolio consisting of 80% of the ESF funding for Grants, collaborate with the assigned analyst if discrepancies are found against any Interagency Acquisition Agreements, works in partnership with the Grant Officers for Cooperative Agreements and backup to respond to inquiries related to contract accounts designed to contribute to the mission and objective for the advancement of human rights, civil society, rule of law, and good governance
through international programs. Activities that will involve multiple international and domestic private and public organizations, DOS and other federal and foreign government implementing funded programs on behalf of the office of Global Programs.
▪ The financial accountant provides represents and communicates FPD objectives and practices that are used to ensure adherence of State Department and Office of Management and Budget policy that involves obligating and recording Economic Support
Funding and other Foreign Assistance transfer funding to include by not limited to receiving from regional bureaus and other Federal Agencies
▪ Consult with other offices and outside Agency including the office of acquisitions management, office of the legal advisor, and USAID to ensure the accuracy of the obligating authority of the ESF funding. The contractor represents and communicates
▪ Experience in program administration, operating procedures, oversight and monitoring.
▪ Knowledge of laws, rules, policies, and regulations regarding administration of grants.
▪ Excellent organizational skills and multi-tasking abilities.
▪ Ability to work independently, with minimal supervision, and multi-task in a high volume, fast-pace work environment. ▪ Good capability with standard software, including the complete Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint), and an ability to learn and work with other software, as well as database applications.
▪ The ability to plan, organizes, and prioritizes multiple assignments with tight deadlines that often require coordination with other offices.
The ability to communicate effectively, both orally and in writing, to provide information and assistance, prepare correspondence and reports, explain policies and procedures, participate in meetings, and solve problems.
▪ Establish miscellaneous obligations in GFMS 7.6 for surcharge fees specific for cost amendments and new awards for the EUR regional grants only and when PMS interface of a grant or cooperative agreement is not possible
▪ Review and recommend to de-obligate [PASS1] with supporting documentation in GFMS 7.6 on DRL close out requests from AQM
▪ PMS Pass 1 approval on 059 process on all foreign assistance in PMS
▪ Provide assistance with tracking prior year accounts for closeout 20011 through 2019
▪ Maintain electronic files for grant and cooperative agreement payments for audit purposes
▪ Provide interpretation and ensures compliance with operating policies from the Foreign Affairs Manual, Foreign Affairs Handbook procedures, and guidelines.
▪ Participate in providing technical assistance, guidance, and training to OES & DRL staff for travel management by way of brown bag tutorials.
▪ Facilitating the documentation for assisting customers with the travel credit cards applications based on defined regulations and maintain the certificate of completion files for travel training.
▪ Consults and assists departments in re-engineering business process through development and use of the SharePoint intranet portal.
This position requires no supervisory responsibility.
While performing the duties of this job the employee regularly works in an office setting
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role, however some filing is required. This would require the ability to life files, open filing cabinets and bend or stand as necessary. The employee is frequently required to stand, talk and hear.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 AM to 5:00 PM
May travel periodically as needed for Government/Client support.
This role requires a Secret Clearance
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
If you do not find interest in this opportunity but know of someone who may, we kindly ask that you refer the individual to RWD Consulting, LLC by forwarding this job posting.
Established in 2004, RWD Consulting, LLC (RWD) provides tomorrow’s solutions today. We achieve mission-critical results for federal, public and private sectors through our core competencies: Data Management & Analytics, Information Technology, Logistics & Supply Chain Management, Facility Operations & Management, and Project Management, Administrative & Technical Support. Our services enhance our clients’ capabilities and allow them to focus on their mission and goals.
RWD Consulting, LLC is an Equal Opportunity Employer.