Overview

The Executive Coordinator is responsible for a variety of administrative tasks to support the Chief Merchandising Officer. The Executive Coordinator is responsible for managing calendars, making travel arrangements, and preparing reporting and presentations.

Responsibilities

• Manage information flow in a timely and accurate manner.
• Manage executive calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, and reports.
• Take minutes during meetings.
• Handle confidential information in a professional manor.
• Manage and distribute correspondence as needed.
• Use general office equipment.
• Frequently operate keyboard to enter in information.
• Sit/stand/walk for long periods of time.
• Verbally communicate effectively with others (in-person and via electronic devices).
• May be required to cross train and perform other duties.

Qualifications

• 2 years of administrative experience OR equivalent combination of experience and education is applicable.
• Demonstrated ability to deal effectively with confidential information.
• Strong strategic thinking and problem-solving skills.
• Strong organizational and time management skills.
• Good written and verbal communication skills, business English, spelling, grammar, and composition.
• Ability to balance priorities in a dynamic work environment.
• Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Detail orientation attention to accuracy.
• Ability to communicate effectively to all audiences.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.