Job Title: Executive Assistant

Reports to: CEO

Supports: CEO and the Leadership Team 

Job Summary: 

The ideal candidate for this position will have an interest in supporting leadership with typical Executive Assistant duties as well as some legislative and legal responsibilities such as maintaining work, personal and legislative calendars, and committee notes. Paralegal experience would be a plus.

This position provides executive administrative support to the CEO and leadership of Roers. Our mission at Roers is building success and stronger communities, and this position is key to fulfilling this daily.

The candidate will be a team player focusing on ensuring tasks are met on all-important levels, core values are maintained with internal and external contacts, and excellent communication is provided. Experience with administrative and customer service in a fast-paced environment is required. While providing a premier experience through support to the leadership team, this candidate will be able to be flexible and open to change as projects arise. 

Primary Duties: 

• Assist the leadership team with providing administrative support and embracing our company's core values of Respect, Community, Experience, Expertise, Partnership, and Opportunity. 
• Provide prompt and accurate performance of administrative and word processing duties as assigned including drafting letters, memos and emails.

• Manage and maintain the Executive's contacts, emails, calendars, appointments, and meeting agendas/schedules/minutes.
• Maintaining comprehensive and accurate records for CEO.
• Manage travel arrangements and coordinate itineraries to include booking flights, hotel accommodations, arranging transportation, meeting schedules, contact information, etc. 
• Compile and distribute meeting agendas, minutes, and action lists. 
• Provide telephone coverage for the leadership team and handle such calls in a professional manner. 

• Assist in the planning and organization of annual events under the direction of marketing. 
• Coordinate monthly board meetings. 
• Arrange food and beverages for various group meetings when needed. 
• Other duties as assigned by the CEO or Leadership Team.

Qualifications: 

• Associates degree or equivalent work experience 
• 3-5 years minimum of administrative experience. Executive administrative experience is preferred. 
• Ability to perform in a fast-paced, ever-changing work environment. 
• Excellent customer service skills 
• Excellent written and verbal communication skills
• Ability to respond quickly, accurately, and professionally to demands and requests from customers and employees. 
• Excellent organizational skills and ability to prioritize work and meet deadlines. 
• Experience with teleconference, webinar, and video conferencing software 
• Strong decision making and problem-solving skills. 
• Advanced working knowledge of Microsoft Office including Outlook, Word, PowerPoint, SharePoint, MS Teams and Excel 
• Demonstrate a high level of professionalism when dealing with confidential information. 

Mission:  

From Concept To Completion, Roers Is Building Success & Stronger Communities. 

Core Values

To help build success, Roers team members must embrace and live out our Core Values:

• Respect - Do the Right Thing.
• Community - Give Back and Give Often.

• Experience - Providing Premier Experience.
• Expertise - Keep Learning.
• Partnership - Trust that Long Term Relationships Matter.
• Opportunity – Believe that Possibilities are Endless. 

Learn more about Roers:  

Website 

Facebook 

Instagram 

Linkedin 

Our Story 

Roers is “building success and stronger communities.” With over 45 years of success, Roers is a family-owned company specializing in Development, Construction, Property Management and Real Estate.

Jim Roers founded Roers Construction in 1976 as a general contractor. After many years of experience and satisfied customers, the company discovered an increasing demand for design-build services, and Roers Development was formed. Roers Property Management and Roers Real Estate were created as Roers’ portfolio of commercial and multi-family residential owned properties grew and the need for experienced real estate experts in the market was increasing. Roers provides services throughout the region and has offices in the Fargo, Bismarck and Dickinson communities.

 At Roers, we look at every project or interaction with a client, resident or community member as an opportunity. We understand one key to our success is high performing team members. We look forward to continuing to “build success and stronger communities” in years to come. 

Roers is a drug free equal employment opportunity employer and offers competitive wages and benefits including health, dental and vision insurance as well as PTO, 401K, paid holidays and other benefits.